What are the responsibilities and job description for the Facilities Management Office Manager position at Schoolcraft College?
Job Summary
Under supervision of the Executive Director of Facilities Management, with latitude to exercise independent judgment, the Facilities Management Office Manager is responsible for a range of tasks that assist the department administrators with the management of administrative offices, programs, and projects of the division.
The mission of Schoolcraft College is to provide a transformational and inclusive learning experience designed to increase the capacity of all individuals and groups to achieve intellectual, social, and economic goals. We are committed to creating a positive impact on the communities we serve and value diversity in our students, staff, and programming.
The mission of Schoolcraft College is to provide a transformational and inclusive learning experience designed to increase the capacity of all individuals and groups to achieve intellectual, social, and economic goals. We are committed to creating a positive impact on the communities we serve and value diversity in our students, staff, and programming.
Required Qualifications
- Associates degree.
- Eight (8) years of related experience.
- Working knowledge and proficiency with Microsoft Office software.
- Ability to prioritize workloads under critical timelines, manage details and work independently.
- Experience with analyzing and solving organizational and managerial issues.
- Strong written and oral communication skills.
- Ability to work effectively with staff and external constituents.
Preferred Qualifications
- Bachelor’s degree in a related area.
- Thorough knowledge of Colleague.
- Thorough knowledge of Facilities Management operations.
Physical Demands
Schoolcraft College is committed to creating an inclusive environment and strongly encourages applications from veterans, individuals with varying gender identities, abilities, and from underrepresented populations. Schoolcraft College is an AA/EEO Employer.
- Writing Skills: Ability to write reports, business correspondence, and procedure manuals.
- Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.
- Communication Skills: Ability to effectively present information and respond to questions from prospective and current employees, and groups of managers.
- Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
- Reasoning Ability: Ability to solve practical problems and deal with a variety of instructions furnished in written, oral, diagram, or schedule form.
- Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Office Environment: This role may involve being in a stationary position in front of a computer, using a keyboard, mouse (or applicable equipment) and telephone. Communicating and exchanging information with individuals electronically or in person. This role may also involve standing and walking for periods of time, and the use of hands and moving objects of up to 10 lbs., and on occasion, up to 25 lbs.
- Noise Level: The noise level in the work environment is usually moderate.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Hours
40 hours/week, 52 weeks/year; M-F 8:00 am - 5:00 pm
Salary
Pay range is $22.62-$35.23 / hour
Job Duties
Job Duty Name
1
Description of Job Duty
Provides overall office management for the Facilities Management department.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
2
Description of Job Duty
Monitors all departmental budgets for errors, incorrect postings, and overages throughout the year; prepares and approves complex budget entries; and maintains position control, monitoring salary, fringe benefits, and union contracts.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
3
Description of Job Duty
Schedules appointments for department administrators and arranges meetings and conferences.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
4
Description of Job Duty
Trains and directs work of other clerical staff in the department, and helps prioritize workloads under critical timelines, and manages details.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
5
Description of Job Duty
Performs project tracking and reporting relative to task completion dates, dependency effects, problem anticipation, schedule conflicts, and staff assignments. Ensures assigned projects are proceeding according to timelines, meeting targets and expectations, and adhering to established parameters; recommends changes in project resources as necessary to achieve objectives and timelines. Identifies and develops working relationships with affected staff at all levels; ensures that representatives are kept appropriately informed of project activities and are encouraged to participate as appropriate.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
6
Description of Job Duty
Manages monthly campus utility bills, department/employee purchase cads, payment requisitions and departmental invoices to initiate payment requests to Accounts Payable.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
7
Description of Job Duty
Manages and coordinates the flow of written communication to and from the department administrators. Coordinates the preparation, collection, and review of documents and statistical data for administrative reports; writes and/or edits text for reports and organizes reports according to specified guidelines.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
8
Description of Job Duty
Monitors time off requests, payroll entries, overtime and prepares time & attendance reports.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
9
Description of Job Duty
Oversees Mainsaver work order system and prepares work order reports, including monitoring the college EMS system for facility use set ups/tear downs.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
10
Description of Job Duty
Performs other related duties as assigned.
Essential Duty?
No
Percentage Of Time
Salary : $23 - $35
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