Legal Assistant - Now Hiring

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Schouest, Bamdas, Soshea, BenMaier and Eastham, LLP is currently looking for a Legal Assistant supporting a group of attorneys in our Boca Raton, FL office through the performance of complex secretarial, administrative and substantive legal duties.

Job Description:

• Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible.
• Identify most efficient and effective manner to complete tasks.
• Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing and transmitting text, data and graphics using office software applications.
• A knowledge and appreciation of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines.
• Prepare and coordinate e-filings in state and federal courts.
• Handle incoming and outgoing mail, faxes and scan documents.
• Ensure that documents are saved and filed into the appropriate document management system.
• Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings and travel arrangements..
• Open files, close files and assist with conflicts checks.
• Provide support to the attorneys with timesheets and regular billing matters.
• Maintain a good working rapport with clients and co-workers.
• Regular and predictable attendance is an essential function of the job.

Education and Experience Required:

• A high school diploma or equivalency is required; an associate degree, business school certificate or related education is preferred.
• Five years’ legal secretarial experience in a law firm environment

Qualifications and Skills Required:

• Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF.
• Working knowledge of legal practices, terminology, documents and court procedures.
• Working knowledge of the firm’s litigation and transactional support tools.
• Ability to interact and communicate effectively in a business environment.
• Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources.
• Excellent typing, spelling, grammar, proofreading, transcription and general clerical skills.
• Ability to coordinate work activities; prepare legal correspondence and documents; transcribe dictation; organize and maintain files and records.
• Ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile, and telephone.
• This position is located in the New Orleans office. In office attendance is required.
• This is not a hybrid legal assistant/paralegal position.
• This is NOT an entry level position. Must have previous law firm legal assistant experience.

SBSB-Eastham  is an Equal Opportunity Employer

No phone calls or agencies please