What are the responsibilities and job description for the File Clerk position at Schwabe, Williamson & Wyatt?
File Clerk - Portland
Schwabe, Williamson & Wyatt has an opening for a full-time File Clerk in the Portland office. Duties include inserting paperwork into existing files, keeping correspondence current and in chronological order, organizing and indexing pleadings, creating inserts for other materials to be filed, and searching for missing files. Projects could include working on large cases where documents need to be numbered and organized into binders, and articles of reference that need to be copied and indexed into binders.
Essential Functions:
- Responsible for organizing files, creating pleading indexes, closing files, and working with the records department
- Process invoices and submit check requests for payment
- Project support under legal assistant or paralegal supervision
- Errands such as delivery of documents to opposing counsel and the courthouse
- Electronic file management, including saving emails to Filesite, our document management system
- Scan incoming mail and disperse to the legal assistants or saving to Filesite
- Copy and scanning projects
- Assist with large mailings
- Prepare UPS/FEDEX slips for overnight delivery
- Be a witness for essential signing meetings
- Back-up reception as needed
Competencies:
- Ability to manage multiple projects, activities and tasks simultaneously
- High level of organizational skills
- Excellent time management skills
- Strong written and oral communication skills
Education and Experience:
A high school diploma or GED is required. One year of work experience in an office setting is preferred.
Preferred Computer Skills:
- Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
- Interaction
- Elite
- FileSite
We offer a competitive compensation and benefits package including medical, dental, life and disability insurance, 401(k) Profit Sharing, transit benefits, tuition reimbursement and more.
Qualified and interested candidates should send their resume and cover letter to Melissa Tofell, Legal Support Services Manager.
Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit subsidy, and paid time off.
All qualified applicants will receive consideration for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity, gender expression or other status protected by law.
Job Type: Full-time
Pay: $17.00 - $19.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- 8 hour shift
COVID-19 considerations:
Schwabe is a company with 300 employees. According to Oregon law vaccination is required and masks are required outside of personal office spaces.
Education:
- High school or equivalent (Required)
Experience:
- Office: 1 year (Preferred)
Work Location: One location