What are the responsibilities and job description for the Executive Assistant position at Sciolex Corporation?
Overview:
You get Sciolex Corporation, a fast-growing defense contractor focused on providing the U.S. Government a level of service that surpasses the epitome of excellence. Our core services include systems engineering technical advice, technical support, and administrative assistance. From our humble beginning as a small Service Disabled, Veteran Owned Small Business in Chantilly, VA, Sciolex Corporation is now the home for over 1,000 employees across the U.S.
Over the past 15 years, Sciolex Corporation has constructed an environment that celebrates diversity and encourages a positive work/life balance, all while supporting government missions that our employees are proud to be a part of. When you work for Sciolex Corporation, you are working for a stable company that values you and is committed to ensuring you receive the utmost employee care.
Responsibilities:
At Sciolex Corporation, our top priorities and most valuable resources are our employees, which is why we offer a competitive total compensation package. We are a proud Equal Opportunity Employer (EOE) who celebrates diversity in and out of our organization. Come see where your opportunities for success can flourish.
NOTICE: Sciolex Corporation NEVER asks job applicants to issue any payment, service fees, or banking information to Sciolex Corporation or its recruiters as part of our application process. Before providing any personal information to outside parties, verify that the job you are applying for appears on our Careers site.
What do you get when you bring together a team of bright individuals and place them into an environment where “work” means making a difference in the lives of people across the globe?
You get Sciolex Corporation, a fast-growing defense contractor focused on providing the U.S. Government a level of service that surpasses the epitome of excellence. Our core services include systems engineering technical advice, technical support, and administrative assistance. From our humble beginning as a small Service Disabled, Veteran Owned Small Business in Chantilly, VA, Sciolex Corporation is now the home for over 1,000 employees across the U.S.
Over the past 15 years, Sciolex Corporation has constructed an environment that celebrates diversity and encourages a positive work/life balance, all while supporting government missions that our employees are proud to be a part of. When you work for Sciolex Corporation, you are working for a stable company that values you and is committed to ensuring you receive the utmost employee care.
The Executive Assistant (EA) provides full time administrative support to high-level military offices by providing a full range of administrative, clerical and office support duties. As the EA, your responsibilities would include:
- Scheduling and providing administrative support; participating in special meetings and events and assisting with special projects; balancing administrative workload and providing advice and guidance on subjects related to administration and information management
- Maintaining internal suspense systems and track status to ensure completion; help with developing and initiating administrative methods and procedures concerning high interest items, flow of information, and processing of staff action packages
- Researching and resolving administrative issues and complaints; follow up to ensure complete and quality resolution; oversee and maintain the office calendar; and assist other administrators in making appointments and arranging meetings
- Assisting with planning and implementing visits, conferences, and other events involving distinguished visitors, guests, and/or groups; making travel arrangements in the Defense Travel System and assisting with travel voucher problems
- Independently developing methods and procedures for office automation tasks, and identify and solve problems in existing methods or procedures
- Performing quality assurance checks for all correspondence to ensure accuracy and compliance with standards, policies, and guidance within the Headquarters
- Using software to create, copy, edit, store, retrieve, and print forms, memos and letters; use database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and use graphic software to provide graphs and charts for reports and presentations
- Using multiple office automation software applications to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases with spreadsheets
- Developing, establishing, updating, and maintaining office procedures and records files; file and maintain copies of policies, plans and program information for the directorate; and control and disseminate classified and unclassified mail
- Receipting, controlling, logging, safekeeping, and other necessary actions to account for incoming and outgoing correspondence and files; and transmit and receive documents and messages electronically
- Collecting, collating, and presenting metrics
- Preparing documentation to initiate requests for additional resources including equipment, furniture, supplies, space and printing support
- Bachelor’s degree, or 20 years of experience as a multifunctional administrative professional skilled in data management
- Minimum of 10 years of experience as a multifunctional administrative professional skilled in data management
- Experience working with Senior Military (O-6 and above) and Senior Government Civilians (GS-14 and above)
- Experience with the Defense Travel System
- Advanced proficiency with Microsoft Outlook
- This position requires prolonged periods of sitting, keyboarding, and use of computers; this position may also require the occasional lifting of up to 15 lbs.
At Sciolex Corporation, our top priorities and most valuable resources are our employees, which is why we offer a competitive total compensation package. We are a proud Equal Opportunity Employer (EOE) who celebrates diversity in and out of our organization. Come see where your opportunities for success can flourish.
NOTICE: Sciolex Corporation NEVER asks job applicants to issue any payment, service fees, or banking information to Sciolex Corporation or its recruiters as part of our application process. Before providing any personal information to outside parties, verify that the job you are applying for appears on our Careers site.
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