Administrative Assistant/Front Desk Receptionist

Description

Administrative Assistant/Front Desk Receptionist

Scranton Financial Group, a small, growth-oriented, successful and well-established Financial Services Firm in Westbrook, CT, is seeking a full-time Administrative Assistant who is friendly, reliable, and organized with good communication skills to work in our rapidly expanding financial office.  

This an onsite, full-time position, no hybrid or remote schedule.
 

Job Duties:

· Answer, screen, and direct phone calls.

· Provide administrative support to ensure efficient operation of the office.

· Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

· Sort and distribute mail, send email announcements and memos.

· Greet visitors and make them comfortable, provide beverages and snacks.

· Assist with preparation for corporate events plus organize internal meetings and events.

· Monitor and order office and kitchen supplies and equipment to maintain appropriate inventory levels. Ability to research advantageous deals or suppliers.

· Prepare outgoing mail and packages including overnight delivery.

· Ensure that office and equipment are in good order.

· Provide support for various departments as needed including creating and updating spreadsheets, reports and marketing materials.

· Schedule and confirm appointments for managers and licensed individuals

· Accurate Data entry.

· Develop and maintain filing system.

· Make travel arrangements.

· Able to dictate and take meeting notes a plus.

The following characteristics are desired:

· Outgoing, friendly attitude

· Proactive/takes initiative

· Reliable

· Resourceful

· Highly organized

· Great communication skills

· Ability to prioritize

· Reporting skills

· Writing skills

· Professionalism

· Supply management

· Inventory control

· Verbal communication

We offer competitive hourly compensation and benefit package.  Our benefits include Health/Dental/Vision, Life Insurance, Short/Long term Disability, Paid time off, 401k with employer match.

Sound Income Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Requirements

· Great phone etiquette and excellent communication skills.

· Proficiency in Microsoft Office Word, Excel, and PowerPoint.

· Minimum 2 years front office experience.

· Minimum high school diploma.

· Legally able to work for any US employer without sponsorship.