Business Development Coordinator

ScribeConcepts is seeking a detail-oriented and proactive part-time Business Development Coordinator to support our Business Development Team. The ideal candidate will be highly organized, possess exceptional communication skills, and thrive in a fast-paced environment. 

Responsibilities:

• Monitor and track tasks related to business development and sales activities.
• Coordinate with team members to ensure timely completion of tasks and follow-up as necessary.
• Utilize project management tools/software (Smartsheets, Monday.com, Slack, etc.) to keep tasks organized and up-to-date.
• Assist in the preparation and staging of contracts for clients.
• Work closely with different departments to ensure all contract documents are accurate and compliant.
• Maintain organized records of contract stages and updates.
• Schedule meetings and appointments for the business development/sales team members.
• Prepare meeting agendas and ensure all necessary materials are available.
• Take comprehensive meeting notes and distribute summaries/action items to relevant stakeholders.
• Maintain organized electronic (Google drive, dropbox, docusign) filing systems for documents and records.
• Assist in the preparation of proposals, reports, pitch decks, and other documentation.
• Serve as a liaison between the business development team and other departments within the company.
• Respond promptly to enquiries from clients, vendors, and internal stakeholders.
• Coordinate travel arrangements and accommodations for team members when necessary.

Qualifications:

• 2 years of proven experience as an administrative assistant or similar role, preferably in a business development/sales environment.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, Google drive,  Google Calendar, Slack and basic knowledge of Smartsheets and Monday.com.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in data entry and document preparation.
• Outstanding communication skills, both written and verbal.
• Bachelor's degree or equivalent work experience preferred.

Compensation: $20 per hour