Office Assistant

At Searles Well Drilling, Inc., we owe our success to people and processes. The office assistant provides vital support for both, so we're currently seeking someone exceptional for this role. The ideal candidate will be a problem-solver who has excellent communication skills and impeccable attention to detail. This person should have experience working in an office environment, preforming administrative tasks, and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential for the position.

OBJECTIVES of the ROLE: Ensure optimal use of equipment, supplies, and inventories through preventive maintenance. Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communication and office layout. Coordination internal and external resources for expediting workflows. Serve as eyes and ears of the office, providing information, answering questions  and responding to requests. Achieve organizational goals, while adhering to best practices.

RESPONSIBILITIES: Manage the front-desk and reception areas, serving as the first point of contact for guests, employees, customers, and vendors. Perform general administrative tasks, such as answering and directing phone calls, handling emails, faxes, files, meeting minutes, mailings and deliveries and coordinating meeting-room calendars, calculate time worked for payroll. Keep the office clean, stocked, and organized, especially the kitchen, conference room, stock room, storage closets and communal area. Order office supplies, stock supply stations, and ensure equipment is operable. Maintain filing system, contact database, employee lists, and inventories. Provide ad hoc support to staff members and departments, including organization of on-site and off-site team events. Delivery and Pick up of parts, equipment, documents as needed to point of use.

REQUIRED SKILLS AND QUALIFICATIONS:  Proven success in office coordination. Excellent written and verbal communication skills. Strong time-management and multitasking abilities. Proficiency with office applications and aptitude for leaning new software and systems. Ability to maintain confidentiality of company information. High school diploma or equivalent. Honesty and integrity in all aspects of the business operations. Class C valid driver's license. 

PREFERRED SKILLS AND QUALIFICATIONS: Experience in coordinating budged and expenses. Experience in helping to develop internal processes and filing systems. Ability to move 50 pounds, bent, stretch and stand for extended periods of time.