Director of WTC Operations

About Us

We are a district of three distinct colleges¿North Seattle College, Seattle Central College, and South Seattle College¿and five specialty training centers, which makes us the largest and most diverse community college district in the state of Washington. We are leaders in change and innovation.

As a Seattle Colleges employee, you will have the opportunity to contribute to the passionate work of Equity, Diversity and Inclusion as we work against systemic racism. Additionally, you will gain the rewarding experience of contributing to the success of an open-access learning institution that prepares students for life and work, fostering a diverse, engaged and dynamic community.

Seattle Colleges staff and faculty also enjoy a competitive benefits package, professional development opportunities and enrichment experiences in areas of their choice including, committee, workgroup, and affinity group opportunities.

Position Summary

Position open until filled / First Review of materials will begin: May 13, 2024

Salary range for this position is: $86,727/yr. - $119,766/yr. (depending on experience)

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Under the supervision of the Executive Director of Campus Operations (EDCO), the Director of Wood Technology Center (WTC) Operations will oversee the essential day-to-day administrative and operational functions at the WTC campus of Seattle Central College. The essential responsibilities include ensuring premier quality service in college-wide operations support to the WTC, including facilities management, budget, use of facility/rentals/leases, safety and security, compliance, and information technology.

The WTC is a Seattle Central College satellite campus focusing on developing skilled professionals in building trades to meet industry needs. Specific program areas include carpentry, boat building and repair, building construction, and residential construction. The Director of WTC Operations must be dedicated to supporting the instructional success of the WTC by working closely with the Associate Dean at the WTC to implement programs and enforce college-wide policies and procedures for operational efficiency and risk mitigation.

As a Seattle Colleges employee, you will enjoy competitive compensation as well as all the benefits as a Washington State employee. To learn more about our excellent benefits offerings please see our benefits overview here: Seattle Colleges Employment Benefits

Application Requirements:

• Attach current resume
• Attach cover letter addressing how your background intersects with the job
• Required application materials must be completed and submitted online

Notice to Applicants:
Please note that Seattle Colleges is working under hybrid remote and on-site operations, and holding interviews virtually using video conference or teleconference options. As such, if you are selected for interview, please be prepared to hold your interview virtually.

What you will be working on:

• Manage the operations of all aspects of the WTC, including liaising with the Associate Dean and EDCO, as well as collaborating with students, faculty, staff, alumni, and community members regarding the administrative services needs at WTC.
• Liaise with Seattle Central¿s Campus Operations departments to provide operational services at WTC.
• Coordinate with the Associate Dean to ensure that the functional operations of WTC, including support to instructional and administrative programming (i.e., classes, services, and activities) during night and evening are successful.
• Lead the team at WTC in developing and administering policies and procedures; participate in planning campus-wide events at WTC, as well as representing WTC on campus-wide committees, including the SCC Safety Committee.
• Work with the Associate Dean and EDCO to liaise with appropriate internal authorities/departments and external partners regarding academic programs and special projects.
• Represent the WTC to external community groups and community outreach and enrichment functions.
• Assist the Associate Dean in developing and maintaining administrative operational reports and records, including financial quarterly and annual reports, and submission of reports to the Executive Leadership Team (ELT) of the College as required.
• Lead the budget development and request of the WTC in consultation with the Associate Dean.
• Assist the Associate Dean in preparing and monitoring the income and budget expenses of the WTC.
• In coordination with the Associate Dean, approve proposed expenditures, requisitions, and vouchers.
• Collaborate with the EDCO and Business Office in monitoring and assisting with client deliverables, including billing invoices and payments per contracts/agreements/rentals.
• Manage the development of grant/contract budgets and proposals and the implementation of grants and contracts.
• Be a liaison to the main campus and the District regarding capital projects at the WTC; recommend capital equipment purchases and projects to the ELT in collaboration with the Associate Dean.
• Manage the inventory of all capital assets and coordinate the acquisition and repairs of instructional equipment.
• Meet regularly with the Associate Dean to advise and discuss the financial status of programs, program needs, fiscal recommendations, and other pertinent initiatives/projects.
• Participate in personnel decisions involving classified, student, part-time staff, and faculty.
• Liaise with the Purchasing Department regarding the processing of purchase requisitions, including procuring essential supplies and services for the WTC, and coordinate the management of PCards.
• Supervise all non-instructional operational staff at the WTC.
• Serve as a ¿day-to-day¿ resource for non-instructional staff, student employees, and rotating services staff from the main campus with coordination through appropriate administrators of the College.
• Coordinate with the EDCO and/or the Facilities and Security departments for building access during afternoons, evenings, and weekends (as needed), including coordinating and organizing facility needs between WTC day and evening Continue Education programs.
• Manage the WTC site location, including all facilities-related functions (i.e., custodial, general maintenance) and security services; work with Facilities, IT, main-campus departments, and outside contractors regarding the repairs, maintenance, and improvement of all indoor and outdoor instructional spaces and learning environments on campus.
• Coordinate with the main campus security and the environmental and occupational health teams to develop necessary emergency safety training programs, practices, and policies; serve as the point of contact during periods of campus emergencies at the WTC location.
• Work with the Associated Dean, faculty, industry, Director of Auxiliary Services, and community partners to identify opportunities for renting out space at the WTC campus.
• Prepare facilities and manage requests from the SCC Community (internal and external) for building use, including leases and rentals in coordination with the EDCO and the Auxiliary Services Department; manage the scheduling process for on-site instruction; liaise with the main campus to arrange parking for events at the WTC.
• Coordinate with the faculty and staff in managing space utilization and planning, including storage and needs for current programs, identifying new locations for storage solutions for recycled and donated materials, and identifying surplus storage for materials and equipment.
• Assist the Associate Dean in exploring new areas of opportunity for the WTC¿s growth and success, including identifying new outside locations for additional programming plans.

What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

• A bachelor¿s degree in business administration, public administration, management, or a related functional area of the position OR equivalent education/experience
• Three to five years of increasingly responsible management experience, including leading and supervising staff.
• Experience coordinating multiple administrative responsibilities with the capability to exercise sound judgment and work independently without supervision.
• Demonstrated experience, knowledge, understanding, skill, and ability to work successfully in a multicultural environment with diverse communities.
• Demonstrated skills in developing, implementing, and administering budgets, policies, grants/contracts, and agreements.
• Experience in program planning, project management, fiscal record-keeping, budget planning ¿ monitoring - forecasting.
• Demonstrated knowledge/experience in business operations, operational management, and financial management and control in higher education or a closely related environment, including purchasing and contracting, facility management (e.g., facility scheduling, equipment purchase, custodial and preventative maintenance), risk management, and personnel training and supervision.
• Possess effective communication skills, including strong consultative, collaborative, and mediation skills; excellent presentation and writing skills; proactive and responsive interpersonal skills; and computer skills relevant to the job duties.
• Demonstrated skills in customer service, event planning, problem-solving, strategic planning, business planning, and operational analysis with strong organizational and coordinating acumen.
• Demonstrated ability to work collaboratively as part of a team with other units and employees.
• Demonstrated commitment to professional development of self and staff members.

Physical Requirements:

The Position

Typically works in an office environment and uses a computer, telephone and other office equipment as needed to Perform duties. The noise level in the work environment is typical of that of an office.

Encounters frequent interruptions throughout the workday.

Is regularly required to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion with or without reasonable accommodation.

Disability Accommodation

Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment
• Ability to read and verify data and prepare various materials
• Ability to exchange information on the phone or in person

Notice of Non-discrimination Statement

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodations will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of ¿bullying¿ behaviors, including ¿cyber bullying¿.

Inquiries regarding compliance and/or grievance procedures may be directed to the college¿s Director of Legal Compliance:

1500 Harvard Avenue Seattle, WA 98122-3803

(206) 934-3873

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.