Office Specialist I-260

Salary

$48,880.00 - $66,560.00 Annually

Location

John Stanford Center for Educational Excellence, WA

Job Type

Full-Time

Job Number

25291

Department

School Security

Opening Date

12/17/2024

Closing Date

12/23/2024 5:00 PM Pacific

Subject Area

N/A - THIS IS NOT A TEACHING POSITION

FTE

1.0

• Description
• Benefits
  
  

Overview of Position

This position's responsibilities are, under general supervision, to perform a variety of routine office support functions, which may include data and records maintenance, typing, data entry, proofing documents, completing simple calculations, compiling reports, filing and retrieving documents, serving as a receptionist, and operating a variety of office equipment in support of office operations in a school, program or administrative office.

Essential Functions

• Serves as an office receptionist; answers the telephone; makes appropriate referrals or responds to telephone or in-person inquiries from students, staff, parents, and the public; provides general information to callers or visitors.
• Verifies, records, maintains, and updates data, including student enrollment count data; performs data entry and retrieval; responds to inquiries regarding information, including information extracted from data bases; organizes, maintains and monitors records and files as assigned.
• Types, duplicates, distributes, and compiles information for a variety of documents, including memoranda, forms, reports, bulletins, records, correspondence and related materials; composes routine correspondence; assists with the development of forms and documents as assigned.
• Assists with office activities; follows established guidelines to screen forms and applications; maintains attendance and annual leave records for staff.
• Provides administrative support services for designated staff; schedules meetings and conferences and may make travel arrangements; maintains schedules and calendars; records, types and distributes minutes of meetings.
• Provides backup and peak-load assistance to secretarial and clerical staff assigned; assists with clerical projects and special events as assigned.
• May receive fees and fines from students or staff; monitors accounts; maintains records of receipts; ensures security of funds collected.
• Receives, sorts, and inventories materials; moves, positions, lifts, and carries supplies and equipment; requisitions office supplies, forms and equipment; assists with monitoring expenditures.
• Sorts, date-stamps, collects, and distributes incoming and outgoing mail.
  
  

Other Functions

• Administers medication and/or minor first aid to students under the direction of a health care professional (e.g. band-aids, bug ointment, etc.) for the purpose of meeting immediate health care needs.
• Performs related duties consistent with the scope of the position.
  
  

REPORTING RELATIONSHIPS

Reports to an assigned supervisor or administrator.

Knowledge, Skills And Abilities

Knowledge of

• Standard office practices and procedures
• Knowledge is required to perform basis math
• Read a variety of manuals, write documents following prescribed formats and/or present information to others
• Understand written and oral instructions
  
  

Skill are required to

• Maintain files and records
• Perform routine, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions
• Specific knowledge required to satisfactorily perform the functions of the job include: operating equipment used in classroom/office setting, and using pertinent software applications
  
  

Ability to

• Demonstrate basic skills in Microsoft Office Suite (e.g., Word, Excel, and Outlook)
• Operate standard office machines and personal computer
• Coordinate multiple activities simultaneously
• Use eSIS or acquire competency in eSIS within 6 months of being hired for position
• Perform basic mathematical computations
• Communicate effectively verbally and in writing; interact with staff, students, and parents with tact and diplomacy
• Maintain confidentiality and integrity of information and records
• Establish and maintain effective working relationships with students, parents, staff, and the public in a multi-cultural community.
• Some positions may receive, sort, collect, move and position equipment such as mail and parcels, materials, and supplies weighing up to 40 pounds.
  
  

RESPONSIBILITY

Responsibilities include working under direct supervision following standardized procedures following standardized practices and/or methods.

WORKING ENVIRONMENT

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 75% sitting, 13% walking, and 12% standing. The job is performed under a generally hazard free environment.

WORKING CONDITIONS

Work is generally performed in an office environment. May occasionally deal with distraught individuals; potentially exposed to ordinary infectious diseases carried by students; required to shift tasks and priorities; may experience frequent interruptions; may be required to receive, sort, collect, move and position equipment, mail and parcels, materials, and supplies weighing up to 40 pounds. Operating a typewriter, computer and/or standard office equipment requires visual concentration and manual dexterity.

Typical Qualifications

EDUCATION

High school diploma or equivalent

YEARS Of RELEVANT EXPERIENCE

One (1) year of clerical work experience which has included public contact and records maintenance in a computerized environment.

SUBSTITUTION

Relevant college or business school coursework may substitute on a month-for-month basis for the required work experience.

TESTING

None.

Certifications & Licenses

Valid State of Washington driver's license or equivalent mobility.

CLEARANCES

Criminal Justice fingerprint and background check

Seattle Public Schools benefits are administered by the Washington State Healthcare Authority (HCA) under the School Employees Benefits Board (SEBB). Click HERE for an overview of available benefit options.

Eligibility for benefits is determined by the number of hours employees are anticipated to work during the school year (September 1 through August 31). Any employee who is scheduled to work 630 hours or more in a year is eligible for benefits.

Salary Schedule

Please find the salary schedule associated with this role and others like it HERE.