Director of Arts Programming

FLSA Status: Exempt

Months Per Year: 12

Employment Status: Full-Time

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage, and plan for your future with an 8% employer contribution for retirement benefits. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

Position Description

PURPOSE: The Director of Arts Programming plans, develops, and supervises art program operations and program staff, and performs related administrative duties including budget oversight, facility management, marketing, event planning, academic program support, and data reporting. Works with the Art, Art History, & Design and Performing Arts & Arts Leadership department chairs in initiating and setting goals for programs according to the strategic objectives of the organization.

The Director of Arts Programming reports to the AAHD and PAAL department chairs.

ESSENTIAL JOB FUNCTIONS:

Staff
Directly manage the Academic Program Coordinator, the Administrative Assistant, Galleries Curator, Producing Director of the Pigott Endowment, Hedreen and Lee Center Box Office work-study staff, the Graduate Marketing Coordinator, and 4 student assistantships in design, photography, and web content. Write position descriptions, hire, train, schedule, sign off on timecards, assign duties and evaluate performance. Administer the hiring process for temporary theatre employees.

Facilities
Oversee the use of arts facilities including classrooms, private instruction studios, practice spaces, galleries, studios, and the Lee Center for the Arts. Order and maintain event and classroom equipment including scheduled repairs and requests for new equipment or fixtures. Ensure events and facility use is entered into EMS. Work with faculty to order, update, and install software licenses. Develop and enforce space use policies. Coordinate with campus facilities to safeguard classroom spaces and meet safety and environmental standards.

Budget
Advise department chairs on departmental and programmatic annual budgets. Manage expenses, income, restricted accounts, endowed funds; includes planning, purchasing, ordering, depositing, tracking, reconciling, and projecting for a combined annual budget of 1.5 million on 17 activity strings. Administer departmental purchase card spending. Process guest artist payments, vendor setup, purchase order requests, and invoice payments. Write persuasive and effective communication for budget proposals. Work with chairs and college budget manager to ensure yearly teaching workload is within budget. Provide cost of program data as needed. Work with Curator and Pigott Endowment Producing Director to develop, administer, reconcile, and create end-of-year budget reports for donors. Assist faculty in purchasing, requesting reimbursement, and paying guest artists.

Academic
Produce, with the department chairs and Program Coordinator the yearly schedule of classes. Train and oversee the Program Coordinator and Administrative Assistant in; oversee rooming of the AAHD and PAAL classes in CLSS and auditing the entry of courses into Course Scheduler. Assist in the development of degree proposals. Provide research-based insight and advise the chairs on curriculum and program development.

Marketing
Provide web content direction for the departments, individual degree programs, galleries, and Arts Calendar websites, including copywriting and editing; image and multimedia design/editing; content/layout design; uploading, strategizing, adhering to accessibility standards; optimizing for search engines; and optimizing metadata. Train and mentor student designers as they produce print media for events, and degree program recruitment. Manages the Graduate Marketing Assistant in the administration of social media accounts, creation and distribution of the Arts newsletter, and visual content for the gallery and FINR lobby media screens. Give public presentations on how students can engage in the arts on campus

Event Management
Oversee the production of 50 arts events annually, planning and managing logistics and staff for theatre productions, music concerts, and visual art exhibitions in five on-campus venues. Manage the Lee center box office, including managing ticketing software systems, ensuring the creation of printed programs, troubleshooting equipment, and attendance reporting. Ensure that production rights, contracts, and art loan forms are executed.

MARGINAL JOB FUNCTIONS
Serve as a departmental representative for various on-campus initiatives and committees as needed. Provide data analysis as necessary for accreditation reports. Maintain the event photo archive and the poster archive. Serve as the Building Marshal for the Fine Arts building. Understand, interpret, and enforce University policies. Perform other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS:

Bachelor’s degree in Business, Arts, or related discipline plus five years of experience in Arts Administration, Higher Education, Business Operations, or Event Planning, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job, as listed above.

Excellent computer proficiency in MS Word, Excel, PowerPoint, and Outlook. Proficiency in Adobe Creative Suite- Photoshop, InDesign, Acrobat Pro.

Experience with and understanding of web content management systems. Demonstrated ability to learn new software programs quickly and effectively.

Excellent written and oral communication skills and analytical ability required.

Excellent facilitation, presentation, consultation, and interpersonal communication skills are required.

Ability to effectively interact, collaborate, and partner with a diverse population of individuals at all levels of the university.

Demonstrated ability to utilize appropriate judgment in making decisions and recommendations.

Proven staff management experience, including hiring, training, and evaluating.

PREFERRED QUALIFICATIONS:

Master’s degree in Business, Management, or Arts Leadership, or Higher Education or seven or more years of experience in Higher Education, Arts Administration, Marketing, Business Operations, or related field.

Experience in a university environment.

Knowledge of the Seattle art scene and/or professional experience in the arts.

Graphic design, web editing, and/or digital image editing experience.

Knowledge of web accessibility standards, search engine optimization, and analytics.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.