IT Buyer

FLSA Status:

Months Per Year: 12

Employment Status: Full-Time

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Position Description

Information Technology Services is the core IT function for Seattle University, with a team of employees and part-time students who are fully committed to supporting our mission: "Seattle University is dedicated to educating the whole person, to professional formation, and to empowering leaders for a just and humane world." As a member of IT Services and reporting to the Program Manager, the IT Buyer supports the organization by overseeing all aspects of the technical purchasing program, coordinating the computer refresh program, and acting as a liaison to the Service Desk for deployments.

This position is eligible for remote work twice a week after a training period.

Essential Job Functions and Responsibilities

• 
  Collaborate with internal ITS teams and vendors to create standard hardware and software product offerings routinely purchased by the campus community.
  
• Support routine end-user purchases: provide quotes, build virtual shopping carts, manage transactions, track orders and packages, receive goods, tag assets, document end-user application requests, maintain order history, and assist with the asset inventory. Work with customers to assess their needs in terms of hardware and applications and ensure that delivered devices satisfy the order.
• Support non-routine technology purchasing, primarily by ITS staff: contact vendors, get quotes, compile information.
  
• Under the direction of the Program Manager, coordinate deployment of devices under the computer refresh program.
• Create internal order sheets so divisions/schools/colleges can request new computers, work with end users to collect data/application transfer requirements, help schedule deliveries, and manage pickup/recycling of old devices.
• Coordinate with the Service Desk to ensure processes are streamlined and user-friendly.
  
• Apply purchasing procedures and policies and recommend improvements.
  
• Provide IT purchasing reporting and trend analysis to ITS leadership.
  
• Ensure that Service Desk technicians have all of the information required for computer and peripheral deployment.
  
• Answer questions about software availability, licensing, and purchase options.
  
• Assist with other refresh programs by helping to draft RFPs, research potential vendors, compare bids, and place orders.
  
• Manage the asset inventory of IT Services employee computers and peripherals: track the location and assignment of computers, monitors, and docks within the division.

Marginal Job Functions

• 
  Perform other duties as assigned.

Core Competencies

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  Customer Focus: Delivers exemplary service that meets and exceeds all customers' expectations.
  
• Ethics and Integrity: Adheres to Seattle University values, beliefs, and principles in all aspects of this position.
  
• Composure: Remains calm, maintains perspective and responds in a professional manner when faced with tough situations.
  
• Motivated/Results Oriented: Fantastic record of personal drive and the determination to succeed.
  
• Listening Skills: Must be an active listener to ensure client and team needs are fully understood and met.

Qualifications

Minimum Qualifications

• 
  Experience in purchasing.
• Customer-focused approach.
• Strong Microsoft business application skills.
• Effective listener with communication skills and the ability to produce effective, professional, and accurate written correspondence.
• Able to establish productive working relationships with internal teams and external vendors.
• Detail-oriented self-starter: able to rapidly switch tasks, take initiative to solve problems, and elevate issues in a timely manner.
• Personal accountability for project timelines and milestones.
  
• A demonstrated commitment to diversity, inclusion and equity, and the ability to live out the university’s mission, vision, and values.
  
• Ability to lift and carry boxes of up to 25 pounds.

Preferred Qualifications

• 
  Buyer/procurement agent or vendor management experience.
  
• Working knowledge of IT hardware, spare parts, and standard business software.
  
• Understanding of purchasing systems, company price/part lists and familiarity with accounts payable transaction processing including procure-to-pay and invoice processing.
  
• IT ticketing system knowledge.
• Experience working in higher education.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage, and plan for your future with an 8% employer contribution for retirement benefits. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/