Coordinator

Job Description

Job Summary :

Reporting to the Facilities Manager, performs a wide variety of general duties to support the activities of Facilities to include front office reception.

As work will involve contact with guests, it requires an individual that is well-spoken, customer service-oriented, and can multitask at a quick pace.

Essential Functions :

1. Greet visitors and notifies employees of visitor arrival.

2. Receive, collect, and distribute mail, packages, and other materials.

3. Performs a variety of administrative support functions as assigned, including word processing, data entry, completion of forms, filing and maintaining equipment inventory.

4. Daily oversight of facility common areas inclusive of breakrooms, conference / meeting rooms and restrooms.

5. Daily cleaning and restocking of breakroom amenities inclusive of beverage service, supplies and maintaining an adequate supply inventory.

6. Schedule meetings and conferences. Ensures guests, visitors and employees have seamless experience and handles administration with ease.

7. Schedule catering orders and other special need orders for onsite meetings. Stocking of meeting spaces prior to meetings.

Setup and cleanup of meetings.

8. Perform and assist with meeting room setup, i.e., moving furniture.

9. Escort and assist with scheduled onsite vendors and contractors.

10. Initiate, monitor, and close internal service tickets.

11. Maintain point of contact and submit service requests via Landlord Portal

12. Pickup and / or deliver packages and supplies to offsite locations.

13. Serve as backup and main point of contact when Facility Manager is not available.

14. Perform tasks and duties of a similar nature and scope required as requested as management.

Education / Experience :

HS. Diploma or GED and 1 year experience to meet the requirements of the position.

Competencies :

• General knowledge of Microsoft Office Programs including, but not limited to Word, Excel, Outlook.
• Understanding of standard office procedures and practices.
• Ability to carry out multiple assignments concurrently.
• Must be able to demonstrate that you are responsible, dependable, and reliable.
• Ability to interact effectively at all levels and across diverse cultures.
• Ability to be an effective team member and handle project assignments responsibly.
• Ability to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.
• A willingness to learn is essential as the position adapts to changes in the organization.

Working Conditions and Physical / Mental Demands

With or without reasonable accommodation, requires the physical and mental capacity to effectively perform all essential functions of the position.

• Must maintain composure in dealing with executives, clients, prospects, government officials, contractors, and staff, in group or one-on-one settings, occasionally under conditions of urgency, and in situations requiring high performance and results.
• Must competently handle being exposed to sensitive and confidential information.
• Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.
• Must be comfortable with a moderate level of computer usage.
• Regular talking and hearing.
• Close vision, distance vision, and ability to adjust focus.
• Frequent sitting, standing, and walking, any of which may be required for long periods of time, and may involve climbing stairs and walking up inclines.
• Frequent lifting and / or moving up to 20 pounds and occasional lifting and / or moving of 40 pounds or more.
• Work location is 13950 Ballantyne Corporate Place, Charlotte, NC 28277

SCHEDULE

The individual is required to work a 20-hour week (4 hours daily) and additional hours as needed. The schedule for this position is Monday to Friday.

hours to be determined and on a consistent schedule.

Pay is up to $25 / hr.

EOE M / F / Vet / Disabilities

About Us

Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people.

Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we're looking for you to join the Securitas team.

About the Team

Our Company Mission :

Securitas' mission is to protect homes, workplaces, and communities by providing the security services they need to protect their assets, safeguard their people, and maintain their ability to generate profits.

Our Values :

Securitas' core values - Integrity, Vigilance and Helpfulness - are the foundation for our employees to build trust with customers, colleagues, and the surrounding community.

Integrity :

Securitas employees are honest and trusted by customers to safeguard their premises and valuables. We don't compromise on integrity and create an open forum for our employees and customers to voice opinions, report improprieties, and share information.

Vigilance :

Seeing, hearing, and evaluating. A Securitas employee is always attentive and often notices things that others don't. Their vigilance is necessary in order to be aware of potential risks or incidents that may take place on our customers' premises.

Helpfulness :

As part of an on-going effort to ensure safety, Securitas employees are always ready to help if an incident occurs that requires intervention regardless of whether or not it is directly related to their job.

Last updated : 2024-02-24