What are the responsibilities and job description for the Austin Office Manager (Healthcare Consulting Firm) position at Sellers Dorsey?
About Sellers Dorsey
Sellers Dorsey is a leading and fast-growing national healthcare consulting firm specializing in Medicaid financing, policy, and operations. We deliver impactful outcomes for our clients with a combination of technical expertise and deep understanding of public policy, government, and national and local political landscape. Together with its clients, Sellers Dorsey realizes opportunities that enhance the bottom-line and ultimately improve the lives of people and is committed to expanding access to healthcare in the US.
About the Role
Sellers Dorsey is seeking an Office Manager for the Austin office who will be responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness. The Office Manager in Austin is responsible for ensuring the office runs smoothly while providing support to teams. The Office Manager is the first contact for visitors and an employee resource. This role provides expertise and specialist skills in office operations, administrative support, and day-to-day essential administrative duties.
Key Responsibilities
- Provide office coordination and assists in organizing office workflow and communications, including phone management, e-mail correspondence, file maintenance and standard mail collection/distribution to provide for optimum efficiency.
- Coordinate scheduling requests for meetings (in person or by video) across multiple time zones.
- Prepare and submit expense reports for multiple users into web-based record system, including reconciling credit cards on a timely basis.
- Coordinate and book travel including flights and hotels with firm travel agent. Submit registrations and track webinars / conferences for participants.
- Keep up to date on the firm’s administrative and operational policies and communicate updates to multiple users. Keep up to date with building management operational policies. Collaborates with the Executive Assistant and other Administrative Assistants to best support and foresee the team needs.
- Coordinate office lunches, birthday celebrations and building reservations.
- Submit registrations and track webinars / conferences for participants.
- Performs other related duties as assigned.
Key Qualifications
- Bachelor's degree preferred but not required.
- 3 to 5 years’ experience as an Office Manager successfully managing similar responsibilities as those listed.
- Expense reconciliation experience is required.
- Administrative Assistant experience is required.
- Extensive knowledge of office management procedures is required.
- Proficient with Microsoft Office Suite is required.
Other Requirements
- Excellent interpersonal and customer service skills.
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to work well with all levels of internal management and staff, as well as outside clients.
- Proven ability to handle confidential information and be trustworthy.
We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.
If you need a reasonable accommodation for any part of the employment process, please contact us by email at reasonableaccommodations@sellersdorsey.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address. For more information, view the EEO is the Law Poster and Pay Transparency Statement.
This position requires that you be fully vaccinated against Covid-19. Requests for reasonable accommodation on the basis of disability and/or sincerely held religious beliefs will be provided subject to undue hardship.
Sellers Dorsey maintains a Drug-Free workplace.
Salary : $64,700 - $82,000
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