Job Posting for Board of Education Administrative Assistant at Seminole County School District
QUALIIFICATIONS: Education: Minimum of high school diploma or approved program of diploma Experience: 1-3 years in field
REPORTS TO: Superintendent/Financial Director
RESPONSIBILITIES:
The duties and responsibilities of the administrative assistant/bookkeeper of a system are such as those in the list below, but they may be increased, decreased, and otherwise modified
Handles correspondence and clerical work for administration/office
Receives and processes purchase order requisitions from schools, departments, maintenance and transportation. Determines the most appropriate method of procurement after formal approval by the finance director and/or superintendent. Receives incoming orders and matches against purchase orders
Interacts frequently with vendors and delivery personnel. Maintains vendor list on Genesis and works closely with accounts payable to maintain accurate records
Assists all staff in assuring that due process is followed in purchasing procedures as outlined by State Purchasing Policies set by State Department of Education and Local Board of Education Policies. Stays well informed regarding procedures and purchasing on Genesis
Monitors inventory of the supply room, and prepares purchase orders for office, computer and routine supplies and insures that required items are in stock as needed
Maintains postage meter and processes outgoing mail
Records all incoming checks and takes deposits to the bank
Attends and participates in meetings and trainings as required
Works with auditors as needed
Assists worker's comp administrator with filing worker's comp claims and any necessary communication required
Maintains all background check information for the school system (i.e., employees, volunteers, etc.)
Follows state protocol for budgets and handling monies as assigned by the system finance director
Central office notary
Keeps the office neat and clean
Exhibits courtesy and a professional attitude at all times in dealing with the board, school administration, fellow employees, parents, students, and the public
Demonstrates prompt and regular attendance
Maintains confidentiality and professionalism regarding students and school system affairs
Works effectively and cooperatively with administrators, teachers, and staff
Performs all duties in a timely and effective manner
Effective oral and written communications
Maintains a professional appearance as appropriate for job responsibilities
Complies with state and local laws and policies, including faculty/staff handbooks
Performance will be evaluated annually
Performs all other duties as requested by the superintendent/finance director
Salary.com Estimation for Board of Education Administrative Assistant in Donalsonville, GA
$38,788 to $50,560
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