Office Admin - On-Site - Ocala/ Wildwood, FL

Sentry Management is an industry leader in community association management. We are currently seeking an Office Administrator at one of our Mid-Rise Condo buildings in the Ocala/Wildwood area. The Office Admin is responsible for providing administrative support for the division community managers and the division as a whole. Duties may vary from customer service, general office work, and administration of internal office processes as required by Division Manager and home office. Foundation Principles.

ADMINISTRATIVE RESPONSIBILITIES:

• Assist and support Community Managers as required.
• Create, maintain, and enter information into databases.
• Use computers for various applications, such as database management or word processing.
• Operate office equipment, such as fax machines, mail system, copiers, or phone systems
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as correspondence, or
  other material.
• Maintain scheduling and event calendars.
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
• Complete forms in accordance with company procedures.
• Conduct searches to find needed information, using such sources as the Internet.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Make copies of correspondence or other printed material.
• Learn to operate new office technologies as they are developed and implemented.
• Prepare conference or meeting materials, such as flyers or agendas.
• Provide services to customers, such as order placement or account information.
• Manage projects or contribute to committee or team work.
• All other duties as assigned.

CUSTOMER SERVICE RESPONSIBILITIES

• Approaches work daily with a positive “Can-Do” strategy.
• Ensures that all incoming telephone calls are courteously and efficiently handled and that messages are accurately documented
• Lends a helping hand to the entire team by assisting CAMs with acknowledging calls and assistance to incoming calls if appropriate.
• Manages the scanning process of invoices into the Accounts Payable system for insuring data entry and Manager review, COA assignment, and approval
• Serves as a Helpful Expert in exceeding customer expectations on a regular basis

BENEFITS OFFERED

• Medical, Dental, Vision
• Life and AD&D
• Short-Term and Long-Term Disability
• Paid Vacation
• Paid Holidays
• Paid Sick/Personal Days
• 401(k)

SENTRY MANAGEMENT IS AN EQUAL OPPORTUNITY EMPLOYER