Office Coordinator - Seton Home

Description

Summary:

As the initial point of contact for any visitor or caller, this position is responsible for extending positive customer service and coordinating communication between the public and employees of Seton Home. Key components of this position include greeting clients/visitors, receiving donations, processing mail, monitoring front gate/telephone calls. Must be knowledgeable regarding the programs.

Position Responsibilities:

• * Is the primary point of contact for visitors, monitors access to campus, and answers the phone.
• * Perform front desk receptionist duties to include receiving donations and processing the mail.
• * Maintain presentable appearance of lobby, conference room, kitchen/vending machine area, and mailbox area.
• * Purchase and maintain vending machine and kitchen items.
• * Responsible for ordering, sorting & distributing office supplies for Administrative staff.
• * Assist Executive Assistant with various communications including the Governing Committee.
• * Draft & distribute agency correspondence as necessary.
• * Maintain Standard Operating Procedures for front desk areas.
• * Maintain a high level of confidentiality and professionalism.
• * Provide support services to residence, staff & the public at reception area.
• Other duties as assigned by the Executive Assistant or the Office of the Executive Director.

Competencies:

Adaptability

Customer Service

Communication

Focus

Integrity/Honesty

Requirements

Minimum Qualifications:

• Education

o High school diploma and three years of experience in a similar role.

• Experience with non-profits is preferred, higher education may replace the experience requirement.
• License and Credentials

o Reliable transportation

o Valid driver license

Minimum Knowledge and Skills:

• Minimum of 3 years’ experience in a similar role including non-profit background.
• Experience with computer software and multi-line phone system (i.e., Microsoft Office Suite software preferred);
• A solid grasp of the agencies programs and ability to direct inquiries appropriately.
• Must be detail oriented, organized, self-motivated, work well independently and on a team.
• Must have good written and verbal skills.
• Must have good critical thinking and problem solving skills.

Travel Requirements:

Travel requirements for the position includes 5 % local and 0 % overnight.

Disclaimer:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.) ** This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position.**

Seton Home is an Equal Opportunity Employer. To view this and other employment opportunities please visit our website at www.setonhomesa.org. You must apply through our website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview, you will be contacted.

Salary : $16 - $0