Accounts Payable Clerk - Play a Largo Resort

Shaner is an Equal Opportunity Employer and Drug-Free Workplace

General Responsibilities:

· Performs all tasks and duties associated with Accounts Payable

· Auditing of Vendor Statements to ensure all invoices are current

· Maintains organized and current vendor files

· Works with departments to ensure all invoices and receipts are received and recorded timely, in-the-month-for-the-month.

· Ensure deadlines are met and expenses are accurately recorded

· Assist Accounting Manager with accounting projects

· Assist with month-end F&B and Culinary inventory and data entry

Qualifications (Essential):

· High school graduate, some college preferred

· General knowledge of Rooms and F&B Department operations

· Ability to satisfactorily communicate English with guests, management and co-workers to their understanding

· Ability to provide legible written communication, to read and interpret documents, the ability to write routine reports and correspondence.

Qualifications (Desired):

· College degree

· Knowledge of Opera, ProfitSage, Fusion

Skills:

· Ability to maintain hotel standards, policies & procedures

· Ability to prioritize and organize work assignments

· Ability to interact positively and professionally with hotel personnel, guests, clients and the ability to provide prompt solutions to problems.

· Ability to focus on attention to details

· Ability to work without supervision

Standard Requirements:

1. Supports the Mission, Values and Vision of Shaner, Franchise, and the hotel.

2. Ensures an atmosphere which allows for the privacy, dignity and well-being of all guests and employees in a safe, secure environment.

3. Supports, cooperates with, and implements specific procedures and programs for:

a. Safety, including universal precautions and safe work practices, established fire/safety/disaster plans, risk management, and security, report and/or correct unsafe working conditions, equipment repair and maintenance needs.

b. Confidentiality of all data, including guest, employee and operations data.

c. Quality Assurance and compliance with all regulatory requirements.

d. Compliance with current law and policy to provide a work environment free from sexual harassment and all illegal and discriminatory behavior.

4. Supports and participates in common teamwork:

a. Cooperates and works together with all co-workers; plan and complete job duties with minimal supervisory direction, including appropriate judgment.

b. Uses tactful, appropriate communications in sensitive and emotional situations.

c. Follows up as appropriate with supervisor, co-workers or guests regarding reported complaints, problems and concerns.

d. Promotes positive public relations with guests and employees.

e. Completes requirements for in-service training, acceptable attendance, uniform and dress codes including personal hygiene, and other work duties as assigned.

Essential Functions: (Include the following. Other job related duties may be assigned.)

· Code & process invoices for payment – including MOVAGA and Caribbean Watersports (CWS)

· Track CWS commissions & amenities and post weekly

· Match Fintech activity to invoices to ensure proper reconciliation

· Code and submit Marriott invoices weekly

· AMEX:

o Daily collection of receipts

o Code charges in Fusion weekly

· Keep records in orderly manner

· Research Vendor Statements

· Handle all vendor communications written & oral

· Process weekly Petty Cash report

· Help managers with checkbooks

· General Cashiering – as assigned by Accounting Manager

· Assist with Accounts Receivable as necessary for back-up

· Be familiar with SHG internal audit and comply with audit items that pertain to position.

Job Types: Full-time, Part-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Key Largo, FL 33037: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

Salary : $31,400 - $39,700