What are the responsibilities and job description for the Administrative Asst-100 position at Shangri-La Resort?
Description
Sales Administrative Assistant
Duties:
- Developing contracts based on information provided by the sales team.
- Copy and distribute signed contracts.
- Track Documents (ie. Credit cards, deposits, rooming lists, golf pairings, BEO signatures).
- Calendar finalized groups
- Phone back-up / messages
- Pull reports
- Contract follow ups
- Tradeshow preparation (collateral stocked, package preparation, giveaway ordering)
- Emailing the 10-day for caterings
- Printing the 10-day BEO packages for Linda
- HubSpot entry
- Ensure customer files are on-line for accounting (contracts / beos/ shred credit card information)
- Follow up on special services or amenity requests
- Work with Linda and Dana on special event reservations and deposits
- Block rooms / release blocks / cancel lost business
- Keep activities lists up to date
- Work with banquet manager to ensure rooms are ready prior to client arrival.
- Additional ad hoc activities as identified.
- Create and send out band contracts
- Distribute Pop-Up / Revised BEOs to all departments.
- Put together Pre-Conference packet / Booklet for clients when needed.
- Assist with Bid binders (when required).
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Source: Crescent Hotels & Resorts
Salary : $40,000 - $50,600