AP/AR Specialist

Job Summary: AP/AR Specialist - Salary Position

1st Shift with a start date of 3/1/2023

3 Professional References, Preemployment Drug Screening and Background Check Required

Educational Requirements: Associate or Higher in accounting required

Shark Solutions is a Danish based cleantech market leader focused on giving a new life to post- consumer PVB (Polyvinyl Butyral) from windshields and architectural/building glass (laminated glass). We are passionate about this superior raw material and eliminating the need for companies to dispose of it in landfills.

We are actively seeking an AP/AR Specialist to join our team. Reporting to the CFO based in Denmark, the AP/AR Specialist will be responsible for controlling by overseeing all financials and full cycle bookkeeping in the United States.

Summary of Essential Functions:

• Serve as the controller by overseeing all financials and serve as the liaison with all departments in the US to meet budgets and control spending within each department.
• Ensuring quality control for financial budgets, reporting, and transactions.
• Improving efficiency and reducing costs across the business in all departments by ensuring that internal controls have been implemented and that internal processes are being followed.
• Record day to day financial transactions, posting transactions and ensuring legal requirements compliance.
• General Accounts Receivable and Accounts Payable functions
• Prepare and record daily cash transactions.
• Assist with employee expense reports.
• Perform filing and general administrative duties.
• Assist in preparing and posting month-end close entries associated with AR/ AP.
• Perform monthly account reconciliations of assigned balance sheet accounts which includes identifying reconciling amounts and determining the corrective action for them.
• Update, verify and maintain accounting journals and ledgers and other financial records, monitor customer accounts for non-payment and delayed payment.
• Proven ability to code and enter vendor expense invoices ensuring compliance with all established company policies and procedures.
• Outstanding ability to process Accounts Receivable invoicing customers and applying payments.
• Establish a high level of credibility and manage strong working relationships with parties including internal and external customers.
• Demonstrated ability to ensure accuracy in all general ledgers.
• Demonstrated ability to manage multiple demands and meet deadlines; be detailed and organized.
• Assist with audits in gathering supporting documentation for journal entries and account reconciliations related to AR/AP.
• Other duties as assigned.

Responsibilities and Duties

Bookkeeping Tasks

o Handling, coding, and posting purchases made on PO’s. This includes checking that proper approvals have been made and making sure that items have been received etc. This is all done via Document capture.

o Handling, coding, and posting of received invoices that do not have a PO. Examples are insurance invoices, rent, leases, office articles, etc. This is all done via Document capture.

o Handling, coding, and posting of CAPEX invoices. This is all done via Document capture.

o Handling, coding, and posting of salaries.

o Handling, coding, and posting of received payments from customers and paid payments to vendors.

o Handling, coding, and posting of depreciations monthly.

o Handling, coding, and posting of bank transactions like interests and bank fees of any kind.

o Handling, coding, and posting of intercompany invoices.

o In general, making sure that books are up to date and correct.

Accounts Payable (AP)

o Making sure that AP are correct and reconciled.

o Making payment proposals sending these to the Finance Team for bank payment and posting the payment proposals in BC

o Follow up with vendors and being point of first contact for vendors with questions regarding purchase invoices and payments.

Accounts Receivable (AR)

o Making sure that AR is correct and reconciled.

o Follow up with customers for payments and sending out reminders.

Fixed Assets

o Maintain the fixed assets ledger and always make sure that it is reconciled, and the physical presence of the assets are known.

Inventory

o Participate in the reconciling of the inventories together with Financial Controller and Production Planner(s) at month end.

Month End Tasks

o Closing the month, making sure that all invoices have been received and posted.

o Accruals of what needs to be accrued for the month, and reversals of accruals from last month.

o Reconciling all asset and liabilities accounts

o Reconciling bank accounts

Year End and Hard Close Tasks

o Same as month end tasks participate in the audit of the financials and provide the documentation audit require.

Other Accounting Tasks

o First point of contact in finance for US employees relating to finance topics

o Oversee that processes relating to finance are being followed and approvals are made according to guidelines.

o Adhering to company budgets, including risk minimization plans, working with all departments to control spending.

o Build a thorough knowledge of how to best use the functionality of Business Central relating to finance tasks and the interface with other organizational functions.

o Build a thorough knowledge of the value chain of the company to better understand where and how actions that create entries in the books arise.

o Work closely with the rest of the finance team to accomplish all above-mentioned tasks flawless in due time.

Total Rewards:

• Medical/Dental/Vision Benefits - 30 days to sign up for after hire date
• 11 Paid Holidays a year effective on hire date
• 401K Retirement Plan after 6 months of employment
• 3 Weeks PTO after 90 days of employment

Character Traits for Success:

• Interpersonal Relations: Exhibits respect and understanding of others to maintain professional relationships.
• Flexibility: Ability to adapts to changes while keeping focus on goals and applying knowledge to new circumstances
• Analytical Thinking: Applies logic to solve problems and get the job done.
• Customer Service: Ability to respond to customers and anticipate their needs.
• Problem Solving: Solves problems while ensuring rules and directives are followed.
• Decision Quality: Makes decisions and takes responsibility for them.

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift

Education:

• Associate (Preferred)

Experience:

• Bookkeeping: 5 years (Required)
• working in manufacturing facility: 5 years (Required)

Work Location: In person

Salary : $55,000 - $60,000