Payroll Coordinator (Confidential)

Overview:

The Shasta-Tehama-Trinity Joint Community College District (Shasta College) sits at the northern end of the Sacramento Valley, surrounded by mountains to the north, east, and west. The area provides a wide array of outdoor amenities and activities with miles of hiking and biking trails, national parks, two lakes, and the Sacramento River.

Shasta College is committed to providing its diverse student population with equitable education outcomes, contributing to the social, cultural, intellectual, and economic development of our communities. The college has been recognized as a leader in developing and implementing innovative education programs to increase student success, including accelerated pathways for high school students to achieve a bachelor's degree and for returning students to complete their Associate and Bachelor's degrees. Shasta College enrolls more than 11,000 students annually and provides educational services to students with a wide range of skills and abilities.

Our ideal candidate is motivated to join a campus community prioritizing the success of our racially and socio-economically diverse staff and student population. Providing equitable outcomes so all members of our community may enjoy safe, healthy, and vibrant educational and employment environments is critical to our success.

Confidential positions in the California Community College system offer a unique opportunity to contribute to the empowerment of our students seeking to improve their lives and communities. Our confidential staff engage with a diverse employee and student populations, facilitating equitable outcomes for all by implementing and supporting our various employment and academic programs. As a confidential staff member at Shasta College, you will join a vibrant community of professionals and educators working together to provide a positive, healthy educational environment where our students experience diverse academic and cultural perspectives. A career in confidential service at Shasta College offers a highly rewarding and enriching employment experience.

DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES
Under the direction of the assigned administrator, the Payroll Coordinator will lead, coordinate, and perform activities of the District's payroll department. The Payroll Coordinator will also perform complex technical work involving the management and preparation of District payrolls, retirement reports, other regulatory procedures, and reconciliation of payroll accruals; as well as independently perform District-wide payroll related duties, including maintenance and control of processes.

SUPERVISOR: Director of Business Services or designee

CLASSIFICATION: Range C24 on the current Administrative/Confidential Salary Schedule, 40hours per week, 12 months per year. Work assignment hours are 8:00 a.m. to 5:00 p.m., Monday through Friday.

BENEFITS: Holiday, vacation and sick time will be provided. Our competitive benefits package includes medical, dental, and vision insurance provided at a share of cost on a pretax basis, CalPERS Retirement and an employee assistance program (EAP).

Employees have the option to contribute to:

Health Savings Account (HSA)
403(b) and 457 Retirement Plans
Section 125 Plan including Flexible Spending Accounts (FSA) and Dependent Day Care Accounts

In addition, employees have the option to purchase:

Disability Income Insurance
Cancer Insurance
Life Insurance
Accident Only Insurance
Critical Illness Insurance

Typical Duties, Knowledge and Ability
Essential Functions:

• Provide technical assistance and analysis of payroll related issues.
• Administer complex automated payrolls for various cycles (monthly payrolls, retroactive payrolls, adjustment payrolls, etc.).
• Understand the effect of various processes of the system and the proper methods of effectively entering transactions; understand the steps required to effectively process a payroll.
• Analyze District procedures to ensure compliance with District collective bargaining agreements, board policies and regulations, Education Code provision, and other applicable State and Federal regulations; assist in the review and implementation of new laws and regulations related to payroll.
• Review and apply rules and regulations for retirement reporting to the California Public Employees' Retirement System (CalPERS) and the California State Teachers' Retirement System (CalSTRS).
• Independently perform professional payroll accounting duties in the overall establishment, maintenance, and control of payroll functions of the District.
• Analyze effect of payroll transactions on the general ledger.
• Reconcile and prepare correcting journals to properly post payroll detail to the general ledger.
• Plan, organize, and coordinate payroll activities with colleges and other operational units, coordinating critical payroll deadlines.
• Recommend and assist with implementation of improved internal controls and processes for payroll production to enhance operations.
• Assist in the improvement of processes and procedures in the management information system.
• Assist in the establishment of departmental procedures and District wide payroll processes.
• Prepare, present and assist in the development of management information reports.
• Prepare and analyze internal/external payroll-related reports and correspondence.
• Assist in the development of training programs and conduct or participate in training programs for college and District staff on payroll operating procedures.
• Serve as a lead for other payroll staff by providing guidance and assistance in problem resolution.
• Provide information and documents for the collective bargaining process.
• Participate in contract negotiations and assist in implementation of collective bargaining agreements.
• Perform related duties as assigned.

Knowledge of:

• Complex automated payroll systems.
• General and governmental accounting and budget principles.
• Methods and practices of financial and statistical recordkeeping using computerized systems and application related to financial recordkeeping.
• Applicable federal, state, and local laws policies, and regulations, and office processes and procedures.
• Modern office practices, procedures and equipment; administrative and clerical procedures and systems, such as filing and recordkeeping techniques in a complex business environment.
• Effective customer services skills.
• Principles and practice of effective communication.
• Ability to train others to perform specific tasks their operations, and interrelationships, including arithmetic at the level required to effectively perform the duties of the position.

Ability to:

• Operate a variety of office equipment such as a computer, calculator, copy machine, and scanning devices.
• Interpret and apply applicable federal, state, and local laws, policies and regulations.
• Manage numerous assignments with close attention to detail, schedules, and deadlines simultaneously.
• Communicate effectively, orally and in writing.
• Read, write and perform mathematical calculations at the level required for successful job performance.
• Handle personal and private information with discretion.
• Effectively learn and operate equipment and software related to the duties of the position.
• Work successfully with diverse populations.

Experience/Education
Education Required:

• Associate Degree or equivalent training and education.

Experience Required:

• Three years of increasingly responsible experience in payroll.

Experience Preferred:

• Four years of increasingly responsible experience in payroll, including two years of experience in a supervisory or lead capacity, preferably in public education.
• Demonstrated sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students, as well as staff members and students with physical and/or learning disabilities.

Additional Information

Online Application with Additional Preferred Materials to be attached to application:

• Cover letter addressing criteria listed in the position announcement
• Current resume
• College transcripts, if applicable (unofficial will be accepted at the time of application)

Attention Applicants:

• After application has been submitted, all application materials will be screened.
• Internal candidates must also submit all required materials to be considered.
• Candidate evaluations will not be considered.
• Reference letters from any member of the Hiring Committee or Board Members will not be considered.
• Interviews will be by invitation only.
• Interviews will be by Zoom.
• The District does not reimburse for new hire moving expenses.

New Confidential Appointments will be placed at Step 1 on the Administrative/Confidential Salary Schedule and will graduate to the next step on July 1st if the hire date is before January 1st, with subsequent steps annually thereafter to a maximum fifth step.

Longevity pay in accordance with Section 8.8 of the Classified Employee Collective Bargaining Agreement.

The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

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