Project Administrator

Overview

Since our founding in 1982, Shawmut Design and Construction (a 100% employee-owned company) has been recognized as a Best Place to Work 60 times by our employee-owners. At Shawmut, you will have the opportunity to own your career and deliver impact within our culture of ownership and innovation focused around providing the gold standard of client service for the world’s most recognizable and elite brands and institutions.

Here’s a glimpse into what we are offering:

• Competitive base salary and an annual bonus
• Health, Life, Long/Short Term disability, Dental and Vision insurance 
• Shawmut Flex – we have offered a flexible work remote environment for years and we encourage a flexible work environment that meets the business needs
• 401K with Match
• Generous Paid Time Off policy (Including vacation, summer Fridays, holidays, personal sick and volunteer day – which we can explain at time of interview)
• ESOP – be an employee owner
• The Extras: cell phone, laptop, tuition reimbursement, pet insurance, auto & homeowner (mortgage network & insurance savings) and many more

The purpose of the Project Administrator is to provide high level administrative and financial support to the project teams in delivering construction projects in the New England Region. This includes supporting the project teams with setup, execution, document management, closeout, and financials.

*Please Note: this is an administrative role that works on location at a construction project site in Boston. This person can work from home 1x per week.

Responsibilities

• Schedule, prepare and participate in all project meetings.
• Coordinate with field staff and project team to ensure that all necessary items are in place to operate a successful project.
• Primary point of contact for all financial support needed by Project team and subcontractors.
• Provide support to Project Managers with other administrative tasks as needed. This may include items such as monthly expense reporting, preparation, and distribution of project documents, etc.
• Manage archiving of all project-related documents upon financial completion.
• Prepare subcontractor’s insurance certificates prior to subcontractor working onsite; work with Risk Management to ensure certificates are correct.

Qualifications

• Bachelor’s degree or 3 years of administrative experience required.
• Costa accounting experience preferred.
• Construction industry experience preferred, but not required.

Other critical skills:

• Strong working knowledge of MS Office (MS Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Demonstrated initiative, follow through, resourcefulness, efficiency and attention to detail.
• Detail-oriented and able to perform in a high-pressure and fast paced environment.
• Ability to learn new software and applications.
• Ability to quickly learn organization structure and stakeholders.
• Ability to create a culture of inclusion and belonging by acting with courage, humility and curiosity; desire to learn about others and self-reflect.
• Understanding of construction principles, practices, procedures, means and methods is a plus.

Eligible candidates must be authorized to work in the United States without sponsorship or restriction, now and in the future. Shawmut prohibits discrimination against any staff member or applicant on the basis of race, color, sex, sexual orientation, gender identity/expression, age, religion, national origin, marital status, veteran status, pregnancy, physical or mental disability, genetic information, disability, creed, citizenship status, or any other legally protected characteristic.