Payroll Associate

Shelby County Schools
MEMPHIS, TN Full Time
POSTED ON 10/7/2023 CLOSED ON 10/14/2023

What are the responsibilities and job description for the Payroll Associate position at Shelby County Schools?

Purpose and Scope

Supports an organization or department by performing administrative and secretarial services for Payroll Department. Assists management with administrative tasks such as tracking and compiling information of interest.

Essential Job Functions

  • Maintains various payroll records such as time sheets, automatic bank deposit authorizations, payroll journals and ledgers; makes required adjustments through established procedure.
  • Prepares salary and wage payrolls including deductions, and the issuance and processing of time sheets.
  • Monitors the account distribution of salary and wage payments including correcting prior distributions.
  • Balances or reconciles assigned payroll records; resolves and adjusts discrepancies; analyzes computer reports to identify and locate sources of error.
  • Gathers and analyzes payroll data; makes recommendations and prepares various payroll reports to be submitted to supervisor.
  • Consults with supervisory staff to discuss, research, evaluate and resolve routine salary and wage problems such as improper deductions; refers more difficult problems or those requiring decision making outside of limits to supervisor.
  • Operates a variety of general office equipment and computers to access payroll information.
  • Makes and checks routine arithmetic calculations; posts figures and enters data on appropriate payroll documents and/or enters data in computer system.
  • Posts and corrects items improperly coded; prepares and sends forms to correct the computer entry.
  • Performs a variety of related duties as assigned and substitute for other assistants during absences.
  • Attends staff, committee and other meetings as required. Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills.
  • Prepares various reports detailing the administrative information handled by the position. Reviews and answers correspondence for Payroll Department.
  • Identifies issues or problems and seek alternative solutions consistent with applicable regulations.
  • Prepares and maintains a variety of reports, records, correspondence, and files related to assigned service, activities, and operations; provides for appropriate research and compiles reports, as needed.
  • Performs other general clerical work as required, including but not limited to establishing and maintaining files, copying and filing documents, sending and receiving faxes and e-mails, answering the telephone, processing mail, maintaining lists and logs, ordering office supplies.
  • Performs other related duties as assigned or directed.
  • Minimum Qualifications

    Graduation from an accredited college or university with a Bachelor's Degree in Accounting, or other related area or equivalent, for a total education/experience of 4 years.

     

    Degree Equivalency Formula:

    Bachelor’s Degree= 4 years plus required years of experience.

    Master’s Degree=6 years plus required years of experience. 

     

    Knowledge, Skills, and Abilities

    • Knowledge of administrative procedures and research techniques
    • Knowledge of the functions of the school division and its operating procedures
    • Must possess analytical and organizational skills, good judgment, and initiative
    • Considerable ability to evaluate information, perform analysis and prepare written and oral recommendations
    • Ability to develop and maintain effective working relationships
    • Ability to coordinate multiple priorities
    • Ability to operate a computer and use appropriate software applications and peripheral office equipment
    • Demonstrated proficiency in business English, grammar, spelling, and punctuation.

    Physical Requirements and Working Environment

    Physical Demands: Requires sedentary work involving standing or walking for brief periods, exerting up to 10 pounds of force on a regular basis; and some dexterity in operating office equipment; must be able to use hands and fingers

    Unavoidable Hazards:  The position is exposed to no unusual environmental hazards.

     

    Sensory (ADA) Requirements: The position requires normal visual acuity and field of vision, hearing and speaking abilities.

     

    AMERICANS WITH DISABILITIES ACT COMPLIANCE

    SCS is an Equal Opportunity Employer.  SCS provides reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

    Salary : $22 - $26

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