What are the responsibilities and job description for the Temporary Project Assistant position at Shook, Hardy and Bacon?
This temp assignment will be employed through an agency.
This position will be hired through an agency.
Date Required: Immediately
Length of Time for Assignment: 3- 6 months
Work Hours: 8:30 am - 5:00 pm
Ability to work onsite.
POSITION DECRIPTION:
Assists in special project work for practice group. Investigates and audits data and information for various records procedures.
Demonstrates an in depth understanding of the functionality of various databases and/or document management system(s) used to perform daily tasks.
Applies proper naming conventions to electronic documents and navigates effectively through electronic file folders and/or database structures.
Creates, organizes and maintains files in accordance with proper procedures, including the completion of complex and ad hoc tasks necessary to support the evolution from paper to electronic file systems.
Analyzes, enters and maintains client/matter and subject/case matter information into databases according to division/section or department procedures.
Completes multi-step projects with minimal timekeeper or supervisory review, using department/division/section group knowledge and problem solving skills.
May communicate with clients, other counsel or outside parties to request or provide information under the direction of attorney, other timekeeper and/or supervisor.
May organize, analyze or code witness files; and/or update division/section witness databases as needed; reviews witness information for accuracy.
Reviews, maintains and performs database searches to locate and retrieve documents.
Examines physical and electronic documents and other records for the purpose of coding, organizing or indexing information according to division/section/department procedures. May be asked to manipulate electronic information.
Understands department policies and procedures for different practice groups, case or project teams regarding document organization, coordination and client information.
May produce reports and notifications for timekeepers and firm or division administration.
Applies proper naming conventions to electronic documents and navigates effectively through electronic file folders and/or database structures.
Creates, organizes and maintains files in accordance with proper procedures, including the completion of complex and ad hoc tasks necessary to support the evolution from paper to electronic file systems.
Analyzes, enters and maintains client/matter and subject/case matter information into databases according to division/section or department procedures.
Completes multi-step projects with minimal timekeeper or supervisory review, using department/division/section group knowledge and problem solving skills.
May communicate with clients, other counsel or outside parties to request or provide information under the direction of attorney, other timekeeper and/or supervisor.
May organize, analyze or code witness files; and/or update division/section witness databases as needed; reviews witness information for accuracy.
Reviews, maintains and performs database searches to locate and retrieve documents.
Examines physical and electronic documents and other records for the purpose of coding, organizing or indexing information according to division/section/department procedures. May be asked to manipulate electronic information.
Understands department policies and procedures for different practice groups, case or project teams regarding document organization, coordination and client information.
May produce reports and notifications for timekeepers and firm or division administration.
May check websites for requested information and communicate findings as appropriate.
Identifies documents to be uploaded to databases and collaboration sites.
Receives, identifies and distributes electronic documents to appropriate internal contacts.
Participates in trial preparation as requested. May assist with packing files and acquiring necessary supplies for use at trial sites.
May participate in trial assisting with trial site operations.
Demonstrates and applies an in depth understanding of the Records Retention Policy.
May identify efficient workflow for scanning and OCR projects to advance an electronic records environment.
Understands legal terminology and litigation procedures, in order to describe, search for, retrieve, organize, index and analyze legal documents.
Assists in the structuring and maintenance of files.
Uses good written and verbal communication skills, and is courteous and professional at all times; routinely follows established confidentiality guidelines at all times.
Requirements:
Identifies documents to be uploaded to databases and collaboration sites.
Receives, identifies and distributes electronic documents to appropriate internal contacts.
Participates in trial preparation as requested. May assist with packing files and acquiring necessary supplies for use at trial sites.
May participate in trial assisting with trial site operations.
Demonstrates and applies an in depth understanding of the Records Retention Policy.
May identify efficient workflow for scanning and OCR projects to advance an electronic records environment.
Understands legal terminology and litigation procedures, in order to describe, search for, retrieve, organize, index and analyze legal documents.
Assists in the structuring and maintenance of files.
Uses good written and verbal communication skills, and is courteous and professional at all times; routinely follows established confidentiality guidelines at all times.
High school diploma or general education degree (GED); and minimum two years related experience and/or training; or equivalent combination of education and experience.
Ability to type 35 WPM. Proficient with Microsoft Office Suite and database usage.
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