Executive Assistant

• Organizes executives’ days by managing calendars and scheduling appointments to create win-win situations for access to the executives.
• Provides a bridge for smooth communication between executives and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature.
• Works closely and effectively with executives to keep them well informed of upcoming commitments and responsibilities, then following up in a timely, appropriate manner.
• Provides leadership to build relationships crucial to the success of the organization; moreover, manages a variety of special projects for executives, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting general correspondence, memos, and letters, many of which are confidential in nature.
• Overseeing all calls to ensure they are routed to appropriate executive and that messages are returned; and other tasks that facilitate the executives’ ability to effectively lead the company.
• Prioritizes conflicting needs; handles all matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline requirements.
• Assists in the preparation of packages and requests for information.
• Creates and maintain files, databases, and spreadsheets.
• Coordinates travel arrangements, compiles documents for travel related meetings and prepares Travel and Expense reports.
• Opens and distributes incoming mail to appropriate executives.
• Creates and updates presentations including charts, tables, graphs, while utilizing various software programs.
• Processes invoices for payment, after first assessing purpose, obtaining approval, and routing to appropriate party for payment.
• Prepares agendas, notices, and minutes for meetings.
• Handles all aspects of event planning for team meetings, dinners, and social events.

What you should have:

• Bachelor's degree or 5 years' experience in lieu of degree
• 3 years' experience as an Executive Assistant at a mid or large sized corporation.
• Strong knowledge of MS Office products, particularly Outlook, PowerPoint, Word, and Excel; adept with other general office technology.
• Effective written and verbal communication skills.
• Exceptional organizational skills; ability to perform and prioritize multiple tasks seamlessly with a high attention to detail.
• Balances being a consummate team-player while being resourcefully autonomous.
• Exemplary follow up skills; inspires trust that tasks and priorities will be met/exceeded.
• Strong interpersonal skills; builds relationships with all levels of stakeholders inside and outside the company.
• A proactive problem-solver coupled with short and long-term decision-making skills.
• Effectively manages various/competing demands; prides themselves in best-in-class customer/client service and responsiveness.
• Strives for, and achieves, high-performance goals; relishes meeting/exceeding deadlines in a fast-paced company culture.
• A forward-looking, solution-oriented administrative professional that actively seeks out and implements job-related process improvements.
• Always maintains a friendly and professional demeanor.

• 2 years' experience as an Executive Assistant to C-suite professionals at a mid or large sized corporation.
• Acts with discretion; ability to handle confidential information.