Executive Assistant- Medical Staff

Company Overview

Shriners Children’s is a family that respects, supports, and values each other. We are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience defines us as leaders in pediatric specialty care for our children and their families.

Shriners Children's is the premier pediatric burn, orthopaedic, spinal cord injury, cleft lip and palate, and pediatric subspecialties medical center.  We have an opportunity for an Executive Assistant to join our Medical Staff Team.

Job Overview

The Executive Assistant provides administrative support for the Chief of Staff (Orthopedics) and Medical Staff.

Responsibilities

Provides competent knowledge of organizational operations, procedures, policies and personnel. Works independently to plan and organize office operations. Assist in the planning and preparation of any special events associated with the Medical Staff Office. Coordinate Fellowship Program. Assist with coordinating medical staff-hosted educational tutorials.

Coordinates all administrative activities for assigned medical staff and Chief•Ensure messages are delegated in a timely manner. Use proper etiquette•Independently organizes meetings, appointments and events as needed•Retrieve, circulate and respond to emails•Maintain up-to-date medical staff and chief away schedules and communicate accurately and effectively to various clinical departments•Maintain travel expenses reimbursement for physicians and other providers•Type correspondence, transcribe dictation and meet deadlines•Coordinate tutorials and scientific meetings, as well as, legal inquires/meetings•order inventory, lab coats and business cards for physicians and other healthcare providers•Maintain and submit reports to home office as assigned

Qualifications

Bachelor's degree preferred

5 years of Executive Assistant experience preferred