What are the responsibilities and job description for the Executive Assistant position at SI Group?
Job Description
At SI Group, we aspire for all employees to live and work to their full potential. We foster a unique environment where each employee is empowered to create value for our business with a commitment to safety and compliance. We promote personal and professional success that aligns with productivity and extraordinary results. Become a Catalyst for Change and help ignite impossible.
The Role: As the Executive Assistant you will be responsible for performing all administrative functions, such as preparing correspondence, presentations, scheduling meetings, travel arrangements, special requests, and projects for SVP Chief Commercial Officer, SVP Business Development, and their direct reports. Due to the SVPs significant international travel, you would at times be responsible for providing support outside of traditional work hours, dependent upon travel schedules.
How You Will Make an Impact:
General Administrative Support
- Manage the executive’s extremely active calendars, including making meetings/appointments and prioritizing the most sensitive matters
- Complete expense reports, perform minor accounting duties
- Compose and prepare correspondence
- Arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings
- Organize meetings, including scheduling and sending reminders
- Creating PowerPoint slides and support edits of presentations
- Assist in preparing for meetings
- Accurately record action items from meetings, occasionally take minutes
- Provide ‘gatekeeper’ role for the executives and their time
- Perform office duties that include ordering supplies, answering executives’ phones, etc.
- Proven ability to handle confidential information with discretion
- Prioritize conflicting needs
- Provide general administrative support to the executives and their teams
Commercial Meeting Planning
- Organize annual meetings/conferences/catering
- Registrations and hotel accommodations for all attendees
- Assist in coordinating travel for attendees
- Schedule/Track customer meetings and assist in preparing Account Plan preps
- Issue summary of meetings/follow up on action items
Creating Extraordinary Starts With:
- Associates or Bachelor’s degree in business or demonstrated equivalency
- Minimum 5 years’ experience supporting C-Level Executives
- In-depth understanding of entire MS Office Suite
What We Value:
We strive for all employees to nurture physical, mental and emotional health both personally and professionally. Our commitment to health and wellness centers around prevention, early detection and embracing a healthy lifestyle. Some offerings may vary by role or region, but may include:
- Physical Health benefits including competitive Medical, Dental, and Vision packages, company contribution to Health Savings Account, cash incentive for Annual Physical and reimbursement
- Financial Wellness opportunities including company paid life insurance and disability plans, 401(k) Retirement Plan with generous company match, and certified Financial Planning & Investment services
- Mental Health benefits including generous Paid Time Off and 10 Paid Holidays, Paid Parental Bonding Leave, and much more!
About Us
Essential Solutions with Extraordinary Results
SI Group is a global leader in the innovative technology of performance additives, process solutions, active pharmaceutical ingredients, and chemical intermediates. Our solutions are essential to many diverse industries and applications, creating extraordinary results. We drive value by enhancing the quality, performance, and durability of countless items we use every day.
We are on a journey to captivate our customers at every level. Whether that means expanding our capabilities, global reach, or providing new innovations and technologies that create value. Our approach is customized to exceed customer needs and deliver superior performance.
