Commercial Property Manager

JOB TITLE: Commercial Real Estate Property Manager

Commercial Real Estate management company looking for an experienced property manager for an established and growing management company.

Principal Duties and Responsibilities

Leasing and Contracts:

• Experience working with commercial leases and vendor contracts is a must.
• Experience balancing property financial and leasing records as well as overseeing building facility maintenance and management.

Administrative:

• Ensure compliance with all federal and state OAR & ORS relevant laws and regulations
• Maintain all statutory required records

Financial:

• Review all financial reports to ensure they are accurate
• Prepare and distribute monthly owner reports
• Review and code invoices
• Prepare annual budgets
• Reconcile tenant accounts
• Accomplish property owners objectives by forecasting projects & maintenance needs; analyzing and correcting budget variances; scheduling expenditures; initiating corrective action

Maintenance/Projects:

• Maintains property by enforcing rules of occupancy; inspecting vacant units, scheduling repairs; ensuring safety; planning renovations; contracting/managing vendors
• Implements preventative maintenance programs
• Performs detailed property inspections and documents findings

Tenant Relations:

• Resolve tenant complaints and concerns in a timely and efficient manner
• Negotiate, prepare and enforce lease agreements
• Complete all required paperwork for new tenants
• Ensure the premises is ready for new occupants
• Maintain consistent relationships with tenants
• Oversee tenant improvements to ensure construction and building rules are followed
• Respond to site when needed

Property Owner Relations:

• Resolve and answer owner questions and/or concerns in a timely manner
• Communicate with owner upon completion of budget projects and unexpected expenses
• Prepare monthly maintenance and financial reports for owners
• Prepare, send and review annual budget with property owner

Vendor Management:

• Periodically obtain bids for services/products to make sure pricing remains competitive
• Schedule and monitor vendors on all maintenance and projects
• Inspect vendor work and services to ensure high quality and completion of work
• Negotiate on behalf of owner to achieve high quality and cost-effective services
• Review and sign contracts on behalf of owner

Staff Management:

• Direct and control all assistant personnel to ensure property is being properly maintained and owner objectives are being met
• Monitor expenditures and mileage reimbursement of assistant personnel
• Ensure all accounting department functions are being performed and followed in accordance to all federal and state OAR & ORS relevant laws and regulations

Required Education:

• Completion of the 60-hour Oregon Property Manager pre-license course
• Passing of the Oregon Property Manager License State Exam

Performance Characteristics:

Honesty, integrity, loyalty, quality, accuracy, timeliness, and thoroughness of work performed; ability to communicate effectively and develop good working relationships with others. Must follow federal and state OAR & ORS relevant laws and regulations at all times.

Knowledge, Skills and Abilities:

• Knowledge of relevant local, state and federal legislation and regulations
• Must be able to organize and efficiently complete multiple tasks at once
• Exercise good business judgment in making daily decisions with short-term and long-term interests of the owners, tenants and company in mind
• Work effectively and cordially with a wide variety of people and situations, both pleasant and unpleasant
• Maintain the integrity of highly confidential business information
• Above average verbal, written and data entry skills
• Must be able to respond effectively with time pressures, stress and rapid change
• Working knowledge of budgets and financial statements
• Working knowledge of contracts and agreements
• Working knowledge of building and grounds maintenance
• Understanding of financial and accounting principals
• Understanding of customer service principles

Requirements:

• A reliable, insured vehicle
• Valid Oregon Driver’s License
• Proficient in Microsoft Word, Excel and Outlook
• Proven success of prioritizing and multi-tasking in busy environment
• Must be willing and able to travel to various property sites
• Detail oriented with ability to manage time efficiently
• Exhibits solid communication skills, with an ability to calmly resolve disputes or complaints
• Must work well independently and as part of a team

Working Conditions:

Work is performed both in the business office and on site at the managed properties. Regular work hours are normally Monday through Friday from 8:00am to 5:00pm with a 1-hour lunch break. Licensed Property Managers will also respond to emergency calls outside of normal business hours.

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

• Paid time off

Experience level:

• 2 years

Schedule:

• Monday to Friday

Experience:

• Property management or related: 3 years (Required)

License/Certification:

• Property Management License preferred (Preferred)

Work Location: In person

Salary : $65,000