Administrative Assistant

WORK PROFILE FOR ADMINISTRATIVE ASSISTANT

Goal –

To handle below Tasks in the role of an Administrative assistant

Inquiry Handling -

□ Work with Sales Team from India to handle new/existing requests.

□ Make sure that the Purchase Inquires are sent to the correct Vendor with timely follow-ups.

□ Research new Vendors and Manufactures for new/existing products.

Quotes Handling –

Respond back to quotes and queries in timely manner with both Vendors and Sales team.

General office tasks –

□ Perform tasks of greeting guests and do general office work like bookkeeping, arranging lunch /dinners, make sure that the office premises are kept clean.

Reporting - Daily reports should be maintained and sent to the appropriate manager.

Communication Skills -

□ Excellent verbal and written communication within the organization

□ Daily communication with colleagues and suppliers (manufacturers)

□ Establish relation with Manufacturers/Suppliers

□ Professional introduction of yourself and the company

□ Responsible for screening incoming calls, checking emails, reviewing documentation, sending emails, doing research, working on miscellaneous tasks and assignments, bringing new information to attention of managers, coordinating and organizing.

Data Entry Skills -

□ Should be able to able to understand mismatch between sales product specification and Vendor specifications and make sure that Data entry accuracy prevails consistently through out all the purchase modules.

General Requirements -

□ Must read and sign the following documents required by the company.

Operations Policy, Company Guidelines, Employee Contract, and Confidentiality Contract, etc. Other documents required as per the rules and regulations of the country and as per the company changes

Software Skills –

SAP Business One (Preferred)

Microsoft Outlook, Skype, Excel

Time: Mon-Fri 8am to 5pm Attire: Mon-Fri Business Casual

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Experience:

• Customer service: 1 year (Required)

Ability to Commute:

• Fairfield, NJ 07004 (Preferred)

Ability to Relocate:

• Fairfield, NJ 07004: Relocate before starting work (Preferred)

Work Location: In person