Job Posting for Academic Coordinator - Educational Talent Search at Sinclair Community College

The position of Academic Coordinator exists primarily to support and advance the Educational Talent Search (ETS) program’s objectives, which are funded by a grant. This role is vital for providing strong customer service and advocacy to students by fostering their academic success through personalized planning and consistent support. The coordinator organizes tutoring, supplemental instruction, and recommends appropriate courses to enhance the educational outcomes of ETS participants. Furthermore, the position involves significant administrative duties such as managing electronic records, coordinating event logistics, and ensuring compliance with U.S. Department of Education regulations. By monitoring student performance and developing interventions, the Academic Coordinator helps to maintain high retention and persistence rates among students. This role not only supports students academically but also assists in their personal development through planned cultural and educational trips. Overall, the position is crucial for the smooth operation and success of the ETS program within target schools.

The minimum salary for this position is $47,307 and is determined commensurate with experience.

This is a full-time grant-funded position and contingent upon the funding associated with the respective grant.

All interested parties are encouraged to apply.

Why work for Sinclair College?

The following are some of the benefits that professional staff with Sinclair College receive:

Tuition waiver for employee and dependents for all Sinclair courses and programs
Support for continued training and education, including tuition reimbursement for other universities and colleges.
OPERS pension participation, with 14% employer contribution
4 weeks of personal and vacation leave, 3 weeks of sick leave annually
14 days of annually observed company holidays
Expansive and competitive insurance programs, including an HSA with annual employer contribution available
High quality programs for work-life balance

Principal Accountabilities

ACADEMIC ADVISING

Provide strong customer service and student advocacy as demonstrated through a positive attitude of approachability, adaptability, professionalism, strong problem solving, and desire to identify needs and foster student success.
Organize tutoring and supplemental instruction for students and maintain regular communication with after-school enrichment staff.
Recommend appropriate courses for Educational Talent Search (ETS) participants at target high schools, including dual enrollment options.
Monitor and evaluate student academic performance, retention, and persistence; identify areas for improvement and success, and devise necessary interventions. Develop data management strategies for tracking persistence and enrollment.
Create personalized academic success plans tailored to the individual needs of program students.

ADMINISTRATIVE FUNCTIONS

Utilize the Blumen database to create and maintain electronic records for newly enrolled students, document provided services, and track progress toward achieving grant performance objectives.
Coordinate the planning and logistics for program events, including room and technology setup, ordering supplies and food, making copies, and assembling event program booklets. Act as a chaperone for trips and college visits.
Regularly update and audit students’ physical and electronic files to ensure accuracy and consistency across records.
Collaborate in report development by collecting data from the ETS Coordinator/Advisor, compiling it in provided templates, and securing necessary approvals for report submission.
Support the Project Director by ensuring compliance with U.S. Department of Education regulations; contribute to the completion of the Annual Performance Report and maintain ETS Program compliance.

Requirements

A minimum of a Bachelor’s degree in education, management, social work, or a related field is required; Master’s degree is preferred, indicating a higher level of specialization may be advantageous
A minimum of one year experience serving at-risk populations required
Strong customer service and advocacy skills, demonstrating a positive attitude, approachability, adaptability, and professionalism required
Excellent problem-solving skills to effectively address and meet student needs required
Robust organizational skills to handle multiple tasks such as event planning, record keeping, and compliance with educational standards required
Effective communication skills for interacting with students, parents, school and community partners, and other stakeholders required
Ability to operate standard office equipment and proficiency in using computer systems for data entry and database management required
Experience using Blumen database or similar educational databases to create and maintain records, document services provided, and monitor program objectives required
Experience in planning and managing logistics for educational events and programs required
Demonstrated ability to work with diverse populations, particularly with students from disadvantaged, low-income, and underrepresented backgrounds required
Previous experience in an educational setting, particularly in advising or coordinating programs for pre-college populations preferred

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