Project Coordinator - Commercial

Project Coordinator’s main function is to assist the Project Manager and Project Superintendent including but not limited to the following and in compliance with the company workflow chart.

PROJECT BUY OUT AND START UP

• Organizing, attending and participation in Subcontractor Buy Out Meetings with PM. Taking notes and providing recap to PM.
• Issuance of Notice to Proceeds to Subcontractors as requested and released by PM. Use of the approved Sisca NTP as saved in the Forms folder should be used. NTP’s should be uploaded to the Subcontractor folder in Procore and sent out through Procore.
• During the time of buyout PC should assist Super and PM with ordering of Jobsite trailer, dumpsters, portlets etc. (a list of approved vendors will be provided by accounting)
• During the time of buyout PC should be coordinating the PE with temporary power, water etc. for the project.
• Issue Subcontractor Contracts to PM/Sherrie for review and PC to send out (after approved) and track, log and obtain signatures for all subcontracts. It is the PC’s responsibility to follow up weekly and provide updates to the PM and Super on Status. Executed Contracts should be available in Procore and based on PM direction a hard copy should be provided to the super in field at least the inclusions and exclusions.

RFI’S

• Project Coordinator to work to work directly with PM on sending out RFI’s to Architects/ Sub coordination etc.

WEEKLY MEETINGS

• All Project Coordinators attend a weekly staff meeting to discuss Job Cost, Work loads, Close out etc. with Sherrie and Doreen. PC should bring their work load, job cost reports, Subcontract Logs and close out status to each meeting. Work Flow and project issues will be discussed at these meetings.

DIRECT PURCHASE ORDERS (TAX SAVINGS)

• Project Coordinator is directly responsible for managing DPO process if required. See DPO procedures under the jobs and forms folder – DPO Procedures.

SUBMITTALS

• Request for Submittals should be sent out with Subcontracts.
• Once subcontractors email submittals (or submit through Procore) PC to log and save to Job Folder (should follow cost codes of estimate sheet and spec book)
• Once PM approves and stamps the submittals, they will email PC that submittal is ok to submit for approval.
• At this time PC will upload the submittal to Procore, creating the workflow and distribute to Architect/Engineer for approval.
• When Architect returns submittal PC will log, save and notify PM and Super of approved submittal. It is the responsibility of the PC to get a copy to the field and if it is a deferred item that is required to be submitted to the building dept. a copy should be provided to the Project Engineer.

• PC should send weekly updates on the submittal log and follow up with Architect, Subs etc. depending on who’s court the item is in.

CHANGE ORDERS – SUBCONTRACTORS

• Subs send the Change Order to PM and PC for processing. PM and PC coordinate/process owner PCO for approval. In the process of writing PCO (in Procore and Timberline) Subcontract Change Orders are written and linked to PCO in Procore and Timberline. Once PCO is approved PC to GIVE TO Sherrie to approve Owner CO.

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Supplemental Pay:

• Bonus pay

Education:

• Bachelor's (Preferred)

Experience:

• Project management: 5 years (Preferred)
• Commercial construction: 3 years (Preferred)

Work Location: Multiple Locations