Finance Specialist

Description

POSITION DESCRIPTION

Title: Finance Specialist FLSA: Exempt E-2

 Pay is negotiable based upon education and experience.

GENERAL SUMMARY

The Finance Specialist supports the Assistant Director of HR/Finance and the Chief Financial Officer to ensure all finance tasks are completed efficiently and accurately. The Finance Specialist serves the financial needs of Sisters in addition to outside vendors. The Finance Specialist possesses attention to detail, exceptional organizational skills, and able to manage multiple priorities. The Finance Specialist gives witness to the Franciscan values of reconciliation, peace and justice, responsible stewardship, and respect for the individual.

Requirements

PRINCIPAL DUTIES AND RESPONSIBILITIES

General Duties

• Open daily Treasury mail and disperse to correct departments.
• Respond to emails and voicemails in a timely manner.
• Create files and file paperwork as needed. 
• Assist with retention policy by boxing up or shredding fiscal year-end documents.
• Back up the Assistant Director of HR/Finance and the Chief Financial Officer when they are out of office.

 Banking Duties

• Save monthly bank statements to shared drive.
• Check bank accounts daily to ensure balances are sufficient for payables.
• Go to local bank to deposit or withdraw funds as needed.
• Reconcile several bank accounts monthly.
• Process daily deposit - includes reconciling checks, scanning checks into the bank, and entering receipts in Sage.
• Write checks and assist Accounts Payable as needed.
• Handle 1st of month subsidy process - including bank transfer, creating subsidy sheets, uploading file into Sage, and mailing checks.

Finance Duties

• Process monthly special handling invoices - includes downloading detail from Excel, v-lookups, entering payments in Sage, and reconciling Sisters’ reimbursements upon receipt. 
• Vehicle fleet maintenance invoice
• Vehicle fleet gasoline invoice
• Community cell phone invoice
• Community credit card invoice
• Create payroll report and upload to Sage after each payroll, ensuring the report matches the amounts debited from the bank account.
• Assist with annual BMV License plate renewals - includes entering in Sage and reconciling Sisters’ reimbursements upon receipt. 
• Assist with annual vehicle insurance renewals - includes invoicing each Sister, entering payments in Sage, and reconciling Sisters’ reimbursements upon receipt.
• Assist CFO with Sisters’ quarterly and annual personal taxes - includes gathering documents, making files, and getting Sisters’ signatures.
• Assist CFO with annual audit by gathering data and uploading to auditor’s portal.
• Assist CFO with attorney requests for Bequests.
• Assist CFO to request death certificates from the county.
• Help maintain Sisters’ health insurance spreadsheet and documents. 
• Help maintain vehicle fleet spreadsheet.
• Join Car Committee - includes deciding when/how to move vehicles between Sisters, deciding to buy/sell cars, analyze if car should be fixed or totaled when a large-dollar repair is needed. 
• Run reports from Sage when needed.
• Request Indiana tax exempt forms using INTIME website as needed.
• Become familiar with the shared drive to answer questions about the ongoing projects/tasks of the Finance team.
• Other duties as required.

Working Conditions

Work in office, not from home unless prior approval given by CFO. 

Flexible hours, but no less than 40 hours per week Monday – Friday.

Qualifications for Finance Specialist

• Associate degree in business or finance, bachelor’s degree preferred.
• 1 year experience in business, banking or finance preferred, recent graduates with relevant degree will also be considered. 
• High comfort level with technology, including online banking, remote scanning checks, paying bills online, and learning new software.
• Experience with Microsoft Office and proficient in Excel.
• Experience using accounting software, preferably Sage.
• Extremely detail oriented.
• Highly organized and able to stay organized in a fast-paced environment.
• Comfortable managing multiple priorities at the same time.
• Able to function independently with minimal supervision.
• Confidentiality is required. 

ACCOUNTABILITY

• The Finance Specialist reports directly to the CFO.