Senior Associate, Procurement

Overview

The Procurement Senior Associate is responsible for preparing and processing Purchase Orders and or Requisitions on behalf of the Clinical and Contract Manufacturing Operations Team and or various departments as directed by Head of Procurement. This role serves as liaison between corporate functions and business partners to facilitate the timely processing of Purchase Orders, Statements of Work (SOWs) and Service Agreements.

Responsibilities

• Responsible for administration of Clinical and Commercial Operations Purchase Orders from Purchase Requisition through completion within SAP/Ariba system. (Must ensure Procurement Policy and compliance to contract requirements)
• Validation Activities for Ariba Audits
• Obtain, review and or prepare information within proposals for Purchase Requisition submission and or review of statements of work and or service agreements.
• Ensures that confidentiality agreements and other key contractual elements are in place before sharing of any company information with vendors and or key suppliers.
• Must be highly organized and able to effectively multitask and pro-actively manage multiple purchase orders on multiple projects, including managing budgets, vendors, and contract issues as necessary before escalating to Department Head.
• Strong interpersonal relationship skills and demonstrated ability to establish and maintain positive relationships with stakeholders.
• Prepare applicable documents, PowerPoint presentations and records.
• Prepare daily, weekly and or monthly reports for the Department Head.
• May serve as primary owner of Clinical Operations and or Contract Manufacturing Purchase Orders or may support others in the management of Purchase Orders including confirming the phasing against the contract terms.
• Respond to requests from leadership to support various projects and initiatives that may arise.
• Perform administrative tasks.
• Organize and maintain electronic and or hard copy documents, agreements, and or contracts.
• Maintain clear communication with stakeholders, finance, accounting, vendors, and Department Head.
• Advise and or train stakeholders with contract and or purchase order requirements
• Screening telephone calls and or emails and proactively handling follow-ups appropriately.
• Scheduling meetings and maintaining calendars, including scheduling of meetings with high level executives or key clients, and handling all meeting logistics.
• Gathering materials for meetings, including the preparation of presentations, and proactively ensuring pre-reading material is reviewed in advance of meeting

 Qualifications:

• Pharmaceuticals Procurement experience, Clinical and Commercial Operations
• Proficient in Microsoft Office and SAP/Ariba
• Highly organized and detail-oriented with strong focus on compliance and best accounting practices
• Ability to work well under pressure, must have excellent interpersonal and communication skills
• Ability to work in a small entrepreneurial company
• Excellent interpersonal and communication skills

Qualifications

Education and Training Preferred:

• Minimum Bachelor’s Degree
• Proficient in Microsoft Office
• Knowledge, basic experience in ERP, SAP, and Ariba Procurement systems

Work Experience:

• Minimum 3-5 years progressive experience
• Pharmaceuticals Industry Procurement

Physical and Mental Requirements:

• Highly organized and detail-oriented with strong focus on accuracy
• Ability to work well under pressure, must have excellent interpersonal and communication skills
• Ability to work in a small entrepreneurial company
• Excellent interpersonal and communication skills

Other:

• Fluency in English Language