Law Firm Office Assistant

Our prestigious firm is rapidly growing, and we are seeking an energetic, task-oriented individual to join our team! Your fun-filled and action-packed day will consist of assisting buyers, sellers, Realtors, and the title team in making sure that purchase contracts and title orders are complete and submitted correctly, and setting up files as each home, hoping for a new family, begins its journey to the closing table. The ideal candidate will have some experience working in real estate transactions or mortgage lending, with a keen eye for detail and outstanding research and customer service skills.

If your traits are a "can do" attitude and next-level organizational abilities, this is the job for you!

$25,000 - $40,000

• Process transactions by gathering and entering necessary data and documentation into software programs and track missing essential items
• Communicate effectively and efficiently with real estate agents to ensure receipt of critical information and collect crucial documents in a timely manner
• Liaise with loan officers and mortgage processors regarding receipt of contracts and title orders
• Coordinate with title examiners throughout the state to get titles ordered and back in a timely manner
• Analyze and verify the accuracy, consistency, and comprehensiveness of all documents received such as title requests, agreements, exhibits, and amendments in order to identify and resolve any inconsistencies or discrepancies and head off any potential problems
• Read all contracts to ensure strict compliance and earnest money procedures are followed
• Maintain proper accounting procedures when depositing and removing earnest money funds from the escrow account
• Perform administrative and clerical duties required to begin the closing transaction process and respond to all preliminary and follow-up requests
• Coordinate with other team members to accomplish pre-closing and post-closing responsibilities as directed
• Support attorney with administrative assistant essential duties, including clerical and data entry assistance
• Serve as backup support for answering the phones and receptionist duties when needed
• Exemplify excellent customer service in every interaction with the Firm’s clients and the public. This includes responding to messages and requests in a timely manner (within the same business day), graciously extending oneself to accommodate those served by the Firm, and performing job duties with enthusiasm and a genuine perceivable zest to be of service

As the first step in the process, how well you do your job directly impacts how the firm performs and is perceived. Coal needs pressure to become a diamond ... come sparkle with us!

• Outstanding analysis, communication, and customer service skills are a must
• Some experience with real estate transactions or the title or mortgage industries is a plus, but not required
• Intermediate proficiency with several computer programs including MS Office is needed, Softpro experience preferred, but not required
• Organization, organization, organization, the ability to organize and prioritize numerous tasks and complete them under strict time constraints
• Demonstrate the necessary aptitude to effectively communicate by telephone, e-mail and in person, follow instructions to the letter from a diverse group of clients, attorneys, and staff, and provide information with courtesy and tact
• Must exhibit a high level of client care and satisfaction and show support for the firm's beliefs
• Possess interpersonal skills needed to interact fully, effectively, and appropriately with a vast array of people under a wide range of situations and circumstances so as to elicit an "impressed" response after each encounter

If, when looking in the mirror you see these traits, you should be working here!

As THE premier law firm south of Atlanta we provide unparalleled opportunities to those professionals fortunate enough to become members of our firm. Specializing in areas of the law as diverse as Real Estate, Wills and Trusts, Estate Planning, Divorce, Family Law, Personal Injury, Workers’ Compensation, Bankruptcy, Mediation Services, Criminal Defense, Civil Litigation, and Corporate and Business Law, our attorneys provide the highest quality of efficient legal representation to individuals and businesses across the State of Georgia.

We are at the top of our game, if you are at the top of yours, come join us!