Administrative Assistant

SmartTalent Staffing is looking to hire an Administrative Assistant for a client in Kent who specializes in Performance Tools. (Details below)

PAY: $22-$26 DOE

TITLE & SHIFT: Administrative Assistant, Day Shift

LOCATION: Kent, WA

SCHEDULE: Monday - Friday, 7:30am – 4:00pm

BENEFITS OFFERED:

·        Paid Weekly

·        Direct Deposit

·        Affordable Health Care

·        Full-Time

·        Opportunities for career growth

JOB DUTIES:

·        Answer, transfer, and screen phone calls.

·        Welcome and direct customers, clients, and visitors

·        Retrieve requested information.

·        Schedules travel, meals, meetings, and appointments for managers and/or supervisors.

·        Records and distributes minutes or other records for meetings.

·        Maintain office supplies and coordinates maintenance of office equipment.

·        Collect documentation for expense reports and submits reports on behalf of Executive meeting management.

·        Sets up annual meetings on calendar.

·        Own Customer and Board of Director meetings.

·        Proactively identifies meetings requiring preparation and works backwards to ensure prep time and communication is allocated in the schedule including purpose of meeting, agenda, prep required and logistics for meetings with appropriate attendees.

·        Proactively confirms attendance at strategically important meetings and ensures the meeting room/location is set up with documents, AV, food, etc. prior to participant’s arrival.

·        Proactive in calendaring by working with others to ensure highly complex meetings synchronize across all parties and execute smoothly.

·        Support board material preparation and distribution; includes presentations in PowerPoint (may include handling confidential information).

Manages legal disclosure/privileged and confidential processes, documents and information. 

Performs other related duties as assigned.

 REQUIREMENTS:

·        Excellent verbal and written communication skills.

·        Excellent interpersonal and customer service skills.

·        Proficient in Microsoft Office Suite or related software; PowerPoint experience for presentations preferred.

·        Excellent organizational skills and attention to detail.

·        Basic understanding of clerical procedures and systems such as recordkeeping and filing.

·        Ability to work independently.

PHYSICAL REQUIREMENTS:

·        Prolonged periods sitting at a desk and working on a computer.

·        Must be able to lift up to 15 pounds at times.

EDUCATION AND EXPERIENCE:

·        Associates degree preferred.

·        Three to five years of experience in an administrative role supporting management.

SmartTalent Staffing is an Equal Opportunity Employer, and all qualified applicants will receive

consideration for employment without regard to race, color, religion, sex, or national origin.

#STHMG

Salary : $22 - $26