Executive Assistant

The Executive Assistant will provide high-level administrative support to the Chief Executive Officer, Chief Operating Officer and other senior staff members.

Duties/Responsibilities:

• Provides high-level administrative support and assistance to the executive and other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Collects and organizes specified data from various sources, which may include departmental heads and subject matter experts, surveys of reports and forecasts, personal observations, budgetary documentation, and other appropriate resources.
• Identifies potential strategies and offers suggestions to resolve issues identified by data analysis.
• Creates detailed reports of data and analytical findings and clearly communicates them to management.
• Arranges travel and accommodations for executives and senior staff members.
• Ensures preparations are made for meetings, including preparation of documents, reserving meeting space, preparing reports, and ordering/organizing food delivery.
• Schedules and attends meetings. Including accurately capturing meeting notes and creates accurate meeting summaries that document decisions, events, and communication.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records/licenses, ordering supplies, and performing basic bookkeeping.
• Prepare gifts, charitable donations and promotional items as directed by executives and senior staff.
• May assist with recruiting and onboarding procedures for new employees.
• Performs additional duties as assigned by executives.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Adept with basic research methods.
• Ability to think analytically.
• Mastery of basic math and statistics.
• Proficient in Microsoft Excel, PowerPoint and other presentation-style platforms.
• Ability to create visual descriptions of findings and present them to staff at varying levels in the organization.
• Ability to work independently.
• Ability to collaborate with the managerial staff of various departments.
• Excellent organizational skills.

Education and Experience:

• High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
• At least four years of related experience required.

Job Type: Full-time

Pay: $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Experience:

• Microsoft Excel: 4 years (Preferred)

Ability to Commute:

• Knoxville, IA 50138 (Required)

Work Location: In person