Archive Coordinator

SMMA is seeking an Archive Coordinator to manage project document archiving and retrieval. This role will also maintain control over a computerized database of historic project information.

We are a multi-disciplinary design firm with a dynamic mix of architects, engineers, technologists, researchers, and industry experts. We offer a fast-paced, team-oriented environment that promotes professional and creative growth. Furthermore, we pride ourselves in having a culture that promotes a balanced life/work approach.

Key responsibilities:

• Receives project documents from the project team and logs the project number, description, and date
• Maintains hardcopy archive, storage, and retrieval system
• Performs electronic scans of archive drawings to CD storage
• Stores project documents in the archive storage area and tracks designated location in database
• Retrieves files/drawings as requested
• Maintains Master File documentation for active and closed projects
• Provides print room support, including carrying out printing of various formats and providing finishing services such as binding, laminating, and mounting presentation boards.

Key Competencies

• Proficient with Bluebeam, Acrobat, and MS Office including Word, Excel, Teams, and Outlook
• Ability to work in a team environment and on an individual basis
• Ability to communicate both verbally and in writing
• Good interpersonal skills and attention to detail
• Ability to work well under pressure
• Ability to multi-task and prioritize assignments
• Strong organizational, interpersonal, and communication skills

Minimum Qualifications

• Current college student actively pursuing a degree in Architecture, Engineering, or Interior Design
• Technical knowledge of the AE industry or experience as a librarian
• Two years of general office experience
• Ability to lift and carry boxes weighing up to 40 pounds and move furniture
• Ability to stand, stoop, bend, and work in tight spaces

About the Firm

SMMA remains one of New England’s most unique design firms due to its composition, reputation, and focus. Cambridge-based since its incorporation in 1955, the firm focuses on creating lasting relationships with strategic partners in both the public and private markets.

The firm was founded by MIT alumni who believed that the balance of architecture, engineering, interiors, and site design afforded clients the agility of a single source of creative and technical expertise. Today, SMMA continues its dedication to a flexible integrated approach while remaining guided by a shared pursuit of design excellence and social responsibility.

SMMA is organized into five studios of market focus: Corporate and Commercial, Federal Government, Higher Education, K-12, and Science and Technology. At SMMA, studios represent specialized communities of practice working together to foster knowledge flow around common interests. Together, the firm’s studios form a larger design ecosystem, sharing best practices and nurturing professional growth and project excellence.

Company Perks

• Employee-owned firm with Employee Stock Ownership Program
• Hybrid work-from-home policy
• Competitive benefits including paid time-off, company-paid dental plan, company-paid life insurance, and 401(K) matching
• Employee Assistance Program (includes confidential emotional support, legal guidance, and financial resources)
• Mentor/protégé program
• Educational reimbursement
• Licensure and membership reimbursement
• “Lunch and Learns” with internal and external speakers

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus pay

Work Location: One location

Salary : $45,000 - $55,000