Program Specialist II - Accounts Receivable (Health Department)

This position is open until filled and is a bargaining unit represented position.

A cover letter and resume are required with your online application in order for your application to be considered complete. Uploading your resume to auto-fill portions of the application does not automatically attach it to your application. Incomplete applications will not be considered for this position.

Perform clerical accounting and standard accounting tasks in one or more of the District's accounting functions; i.e. accounts payable, receivable, payroll or related record keeping. Individuals assigned to this position are expected to apply knowledge of general accounting practices and procedures to work situations requiring independence and judgment in the interpretation of guidelines and procedures. Incumbent reports to the Business Manager who reviews work for accuracy and timeliness.

Positions in this class perform highly complex and diverse specialized program support activities, or lead a group of employees engaged in administrative or specialized support activities.  Representative duties at this level include: researching and compiling information on special assignments; evaluating and recommending systems and equipment to improve administrative support functions; establishing or revising procedures for support functions; training administrative support personnel in procedures and use of automated equipment; and coordinating and/or leading varied phases of administrative support work. 

Job Location and Equipment Utilized:

Work is performed indoors in an office environment utilizing standard office equipment including personal computer and related software. Requires driving and/or walking to various locations to perform errands.

Examples of Work Performed:

• Prepare and process accounts receivable billings, research billing discrepancies; data enter appropriate codes reflecting correct procedure, diagnosis, service provider, amount, customer account, and general ledger accounts; reconcile invoices, remittance advices and other accounting documents to accounts receivable records; generate reports as needed. 
• Primary fiscal contact for the medical billing module of the District’s medical records system.
• Prepare grant billings according to grant agreements.
• Prepare journal entries with correct revenue codes for all cash and other receipts received by the District daily; verify bank deposits with cash register tapes and journal entry totals. 
• Prepare bank deposits.

• Perform payroll time sheet data entry; proofread timesheet entry for accuracy.
• Maintain databases and spreadsheets; collect and compile program, fiscal and accounting data for periodic reporting to supervisor or to government agencies on prescribed forms; generate reports for use by District managers; set up vendor and customer accounts in IFAS; send W-9 letters and maintain accurate 1099 information.
• Assist District staff and others by responding to inquiries; explain policies and procedures and provide information from accounting records, as appropriate; assist in the development and updating of various accounting procedures.
• Provide backup for other accounting functions including payroll, purchasing and receptionist.

Associated Duties:

Required Knowledge, Skills and Abilities:

Requires knowledge of the field of assignment and physical ability sufficient to perform thoroughly and accurately the full scope of responsibility as illustrated by example in the above job description.

• Requires knowledge of accounting office practices and procedures, business English and grammar, and the process of the area to which assigned.
• Requires ability to perform a variety of mathematical calculations.
• Requires ability to set up and maintain a variety of accounting records and files.
• Requires ability to maintain effective working relationships with other employees and the public.
• Requires ability to perform assignments under strict work deadlines.
• Requires ability to operate standard accounting office machines and computer equipment at an acceptable level of proficiency, as required by the position.
• Requires knowledge of word processing, spreadsheet and database software.
• Requires ability to understand and carry out oral and written instructions in English and to apply available guidelines and regulations to various operational procedures.

Required Physical Traits:

• Requires manual dexterity and visual acuity to skillfully operate office machines and computer equipment.
• Requires ability to utilize telephone.
• Requires lifting boxes (i.e., record storage and/or paper) weighing approximately 30 pounds.
• Requires ability to bend and move objects to take physical inventory.

• Requires three years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform work of the class.)

Special Requirements:

• Requires a valid Washington State Driver’s License and a driving record acceptable to the District’s insurance carrier.
• Requires a Washington State Patrol background check.