Maintenance & Facilities Coordinator

Description

  The Maintenance & Facilities Coordinator supports the maintenance and operations teams with administrative support, organizational support, scheduling, and inventory management. This person is responsible for maintaining inventory levels and ordering supplies for upcoming maintenance projects, site operations needs and for retro-fit or remodel projects. The maintenance team consists of both in house and contract maintenance, and this coordinator will be responsible for scheduling jobs, tracking completion, uploading documentation, and tracking the status of ongoing projects. This position will require the coordinator to have a working knowledge of maintenance projects, average timelines, deep knowledge and experience in managing inventory, and high level of expertise in managing technology systems effectively. 

KEY RESPONSIBILITIES

The key responsibilities of this position include: 

• Maintain optimal inventory levels for operational/maintenance/facilities supplies at sites and in the warehouse
• Work with vendors to find best prices/materials for ordering
• Process and file paperwork received from sites
• Coordinate maintenance and facilities projects on a daily / weekly / monthly basis
• Utilize Zendesk to track, assign, and follow up on all maintenance tickets/activities
• Hold team accountable to timelines, deadlines, and accurate completion of all requirements
• Provide schedule and organizational support for all maintenance activities for both the inhouse team and the contracted team to ensure all time is utilized efficiently 
• Maintain database and generate reporting that will track trends, identify preventative maintenance opportunities, and identify areas for process improvements
• Support additional facility needs including but not limited to: camera systems / alarm systems / power / water / sewage

Requirements

  REQUIREMENTS: EXPERIENCE

• 3 – 5 years of maintenance coordination experience
• Excellent skills in excel, outlook, word, and proficiency in both verbal and written communication
• Proven track record of projects managed and coordinated for past roles
• Excellent attention to detail, problem solving ability and time management expertise.

REQUIREMENTS: PHYSICAL

• Ability to remain in a stationary seated or standing position for various increments of time
• Able to move about to access a variety of tools and office equipment
• Able to consistently operate a computer or other electronic device
• Able to ascend or descend a ladder, crouch or crawl 
• Ability to lift up to 50 lbs, lift over head, twist and turn body when appropriate
• Must be able to communicate clearly through both verbal and written form

Salary : $75,000 - $85,000