Administrative Assistant/Personal Assistant

We are a rapidly growing E-Commerce and B2B company located in Whippany, New Jersey. We are committed to providing the best quality products in the industry - and we are passionate about what we do. Our employees are committed to the company vision and strive for excellence, which is reflected in every aspect of our business. We provide computer services as well as refurbishment and resale at the highest quality standard and offer our employees opportunities for career growth. We invite you to join in and grow with us.

Administrative Assistant responsibilities include:

· Acting as the point of contact among executives, employees, clients and other external partners

· Managing information flow in a timely and accurate manner

· Managing executives’ calendars and set up meetings

Job brief

We are looking for an Admin/Personal Assistant to perform a variety of administrative tasks and support our company’s CEO.

Admin Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

· Act as the point of contact among executives, employees, clients and other external partners

· Manage information flow in a timely and accurate manner

· Manage executives’ calendars and set up meetings

· Track daily expenses and prepare weekly, monthly or quarterly reports

· Oversee the performance of other clerical staff

· Format information for internal and external communication – WeChat, emails, reports

· Take minutes during meetings

· Screen and direct instant messages, phone calls and distribute correspondence

· Legal knowledge a plus, handling/ maintaining documents containing confidential and sensitive information.

**About 10% of work will be as personal assistant - 90% business

Requirements and skills

· 5 years’ experience as an Admin Assistant, Personal Assistant or similar role

· Experience in a retail or e-commerce company, a plus

· Excellent MS Office, (Highly proficient in Excel) Google Docs and Sheets

· Outstanding organizational and time management skills, tech savvy

· Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

· Excellent verbal and written communications skills

· Professional and personable manner

· Discretion and confidentiality

· Associates or Bachelor’s Degree preferred