Purchasing Assistant                        

Job Overview:

Sonbyrne Sales, Inc. / Byrne Dairy & Deli a local family owned and operated company since 1933. Due to the company’s growth, we are hiring an experienced Executive Administrative Assistant. We offer competitive salary and great benefits. We are dedicated to creating a work environment where employees do their best and are deeply committed to advancing our employees. If you are dedicated and ambitious, Sonbyrne Sales, Inc. / Byrne Dairy & Deli is an excellent place to grow your career. Don’t hesitate to apply!

PURPOSE OF POSITON:

The Purchasing Assistant is responsible for providing administrative support to the buyers and category mangers of the Purchasing Department. Ensuring, maintaining, and increasing efficiency of the work flow in the Purchasing Department. 

EXAMPLES OF JOB TASKS:

The list below contains tasks that are typically associated with the job. It is not all-inclusive and may vary.

• The Purchasing Assistant is responsible for providing administrative support to the buyers of the Purchasing Department
• Purchase order and vendor follow-up such as acknowledgements, backorders, shipping errors and discrepancies, damages, etc., liaising with the warehouse.
• Learn and engage in buying tasks to provide back-up support to buyers
• Create necessary documents for buyers including documents for returning goods to vendors.
• Assist buyers in communication with other departments such as Accounting and Store Operations.
• Composes letters, e-mails, and memorandums
• Produces a variety of documents, charts, spreadsheets, and graphs in final form.
• Maintains maintenance ticket system and assigns tasks to service providers for completion.
• Other duties as assigned.

SKILLS / ABILITY TO:

• Excellent written and verbal communication
• Able to write reports and presentations
• Some experience with purchasing processes and inventory management preferred, but not required.
• Experience working in a fast paced, team environment.
• Performs a variety of administrative support tasks that are highly confidential and time sensitive
• Ability to work with staff across multiple departments as well as external vendor relations.

REQUIREMENTS:

• Associates degree
• Proficient with Microsoft Office programs, including Outlook and Excel required
• Strong data entry, communication, and organizational skills required.
• Basic math skills required
• One year of previous related experience required

EMPLOYER’S DISCLAIMER:

• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
• This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Furthermore, the company reserves the right to add to or revise an employee’s job duties at any time at its sole discretion.
• This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.