Job Posting for Administrative Assistant I at South Dakota Board of Regents

Working Title

Administrative Assistant I

Posting Number

CSA01984P

Department

DSU-Natural Sciences

Physical Location of Position (City)

Madison

Posting Text

Dakota State University is seeking applications for an Administrative Assistant I in the College of Arts and Sciences. The position will manage the day-to-day operations of the college office and support the Dean and faculty within the College of Arts and Sciences.

Responsibilities:

Assist in the preparation of academic schedules for the math and sciences courses offered in the College of Arts and Sciences.
Assist the Dean with Faculty Workload documents.
Assign advisors to each student within the math and science programs of the College of Arts and Sciences.
Assist students with course registration issues and provide general advising guidance.
Coordinate and process reimbursement paperwork for faculty and clubs.
Generate and send correspondence to students, faculty, and staff across campus.
Work with the Admissions department to coordinate faculty to meet with prospective students.
Schedule meetings for the Dean and faculty.
Manage room reservations for the Habeger Science Center.
Purchase materials, supplies, equipment, and process travel reimbursements for faculty and Dean.
Reconcile monthly Science budget.
Supervise student employees.

Required Knowledge, Skills, and Abilities

Effective verbal and written communication skills.
Superior time management and organization skills.
Ability to work independently and as a part of team.
Strong attention to detail.
Developed problem solving skills.
Ability to multi-task and handle multiple interruptions.
Ability to work with students, faculty, staff, and the public courteously.
Knowledge of Microsoft Word, Excel, and Outlook.
Must be authorized to work in the U.S. Sponsorship is not available for this position.

Benefits:

Flexible benefits package – health, dental, vision, life insurance, short-term disability, hospital indemnity insurance, flexible spending account, health savings account, health reimbursement account.
South Dakota Retirement System. Employees receive 6% fully matched contributions from SDRS and are vested after three years of service.
Paid time off – full time 12-month employees earn 15 days per year of annual leave and 14 days of sick leave per year. In addition, employees receive 11 federal paid holidays.
Reduced tuition for education.
Professional liability coverage
Paid family leave

How to Apply:
DSU accepts applications through an on-line employment site. To apply, visit https://yourfuture.sdbor.edu. Please submit a cover letter, resume, and a list of at least three references.

For questions concerning the position, contact Alicia Entringer at alicia.entringer@dsu.edu.

Applications will begin to be reviewed immediately and continue until the position is filled.

Posting Date

03/12/2024

Closing Date

Open Until Filled

Yes

First Consideration Date

Advertised Salary

CSA Pay Grade GG: Starting at $20.04/hour

Duration of the Term

Other

If Other, describe duration

Appointment Percent

100%

Work Hours

8:00am – 5:00pm

Typical Hours Worked Per Week

Appointment Type

Regular

Scope of Search

External (includes Internal)

If internal, define scope of search

This position requires

No Requirement

If other, please indicate

Department Description and Cultural Expectations

In addition to the exciting professional opportunities at Dakota State University, the Chief Marketing Officer will have the privilege of enjoying the benefits of residing in Madison, South Dakota. Nestled in the heart of the state, Madison offers a unique blend of small-town charm and modern amenities, creating an ideal environment for work-life balance.

The city boasts a range of recreational activities, from picturesque parks to outdoor events, fostering a sense of community engagement and well-being. Madison’s scenic landscapes and proximity to nearby lakes provide ample opportunities for outdoor enthusiasts, whether it be fishing, hiking, or simply enjoying the beauty of the great outdoors.

Furthermore, Madison’s central location within South Dakota provides easy access to larger cities, cultural events, and regional attractions. This unique combination of professional growth at Dakota State University and the quality of life in Madison makes the Chief Marketing Officer role an enticing opportunity for those seeking a fulfilling career in a welcoming and vibrant community.

Equal Employment Opportunity Statement

DSU is committed to equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Applicants with disabilities are invited to identify any necessary accommodations required in the application process. E-Verify, EOE.

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