Court Services Secretary

• typing correspondence, legal forms, pre-sentence investigations, case review sheets and quarterly review sheets;
• making and maintains files of probationers, detention reports, and legal forms;
• copying all correspondence and forms;
• filling out statistical forms of all juveniles and adults placed on probation and mails to SCAO;
• keeps existing caseload statistical forms up to date;
• preparing files for impending court cases;
• checking juvenile and adult caseload sheets for accuracy and types current lists of probationers for area law enforcement officers and school officials;
• performing bookkeeping duties which may include voucher processing;
• processing all supply orders and requisitions for the drug court program by checking vendor prices, placing orders, and typing, coding, and submitting the proper forms;
• encoding and monitoring drug court statistics for program evaluation;
• processing travel detail forms;
• preparing out-of-state travel authorizations and makes room and air travel arrangements;
• acting as office receptionist, greeting visitors, clients and answering phones;
• attending court hearings to enter/record proceedings on UJS information system.
• responsibility for learning and implementing computer technology to support the functions of the office;
• acting as office manager, ordering supplies, postage, forms, etc.;
• performing other duties as required.

• English, grammar, and spelling;
• sequences such as numerical or alphabetical as they apply to sorting and filing;
• basics of the legal system and legal terminology;
• Microsoft Office products including Excel and Word;
• modern office procedures, office protocols, and secretarial practices and procedures;
• basic mathematics.

• proofreading;
• time management;
• typing, fast and accurate;
• telephone etiquette;
• customer service.

• communicate with others both orally and in writing;
• read and understand legal reports;
• organize and prioritize extensive workloads;
• stay calm and work under pressure;
• operate various office equipment;
• maintain confidentiality;
• read, understand, and implement procedures and practices.

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