Administrative Assistant (Sales/Design/Construction)
Job Posting for Administrative Assistant (Sales/Design/Construction) at South Shore Gunite Pools & Spas,Inc.
We are the largest design-build-service pool company in New England, and we have an exciting position open for an Administrative Assistant to the Project Director. This position is responsible for performing administrative and clerical duties to support and ensure smooth operations for the Project Director and associated departments. This position will support the gathering, entry, and organization of sales, design, and construction related documents. In-Office position.
Responsibilities
- Respond to clients' inquiries and requests through phone calls or personal visits, update customer records
- Manage meeting calendars, book travel appointments, assist with company events
- Record and document weekly meeting minutes
- Obtaining and presenting quoted materials and services from vendors and subcontractors
- Tracking and recording labor and materials during construction phases
- Assisting in project schedule updating
- Preparation of submittal packages and operation manuals
- Organize electronic files, create business proposals, and monitor supplies
- Ability to multitask under minimal supervision
- Meet daily with supervisor to discuss and reprioritize tasks
Skills/Attributes
- Proficient to Excellent: General computer skills
- Proficient to Excellent: Microsoft Outlook – Communications and Calander Organization
- Proficient to Excellent: Microsoft Excel– Presentation of data entry and strong knowledge of VLOOKUP, linked spreadsheets, and formula creation and assessment
- Self-motivated with excellent communication skills with employer, clients, and other trades.
- Highly personable and works well as a member of the SSG team
- Strong attention to detail
- Solid organizational and communication skills
- Confidentiality and integrity
Recommended Prerequisites/Requirements
- High school diploma/GED
- Associates/Bachelor’s Degree or other Continuing Education
- Design / Project Management / or Construction related background
Salary.com Estimation for Administrative Assistant (Sales/Design/Construction) in Billerica, MA
$50,299 to $63,706
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Job openings at South Shore Gunite Pools & Spas,Inc.
South Shore Gunite Pools & Spas,Inc.
North Billerica, MA
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South Shore Gunite Pools & Spas,Inc.
Billerica, MA
Full Time
South Shore Gunite Pools & Spas,Inc.
North Billerica, MA
Full Time
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