Administrative Assistant

Job Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide support to ensure efficient operation of the office. This is a vital role in our organization, requiring excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.

Essential Functions

Communication and Reception:

• Answer phones and emails in a professional and courteous manner, directing inquiries to the appropriate staff member.
• Greet visitors and ensure a welcoming office environment.
• Manage incoming and outgoing mail and deliveries.

Calendar and Travel Management:

• Schedule appointments and meetings for assigned staff, ensuring efficient use of time and avoiding conflicts.
• Manage staff calendars and proactively identify scheduling needs.
• Assist with travel arrangements, including booking flights, hotels, and ground transportation.

Document Creation and Management:

• Create professional documents (letters, reports, presentations) using word processing and presentation software.
• Maintain filing systems (both physical and digital) for efficient document retrieval.
• Proofread and edit documents for accuracy and clarity.

General Office Support:

• Order and maintain office supplies.
• Operate and maintain office equipment (printers, copiers, etc.).
• Coordinate with maintenance and IT staff to address any equipment or technical issues.
• Assist with other administrative tasks as needed.

Qualifications:

• Minimum 3-5 years of experience as an Administrative Assistant or similar role.
• Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to learn new software and adapt to changing priorities.
• Discretion and professionalism in handling confidential information.
• Time management skills and the ability to meet deadlines.

Benefits:

• Competitive salary and benefits package (health insurance, paid time off, 401k with match)
• Opportunity to work in a fast-paced and dynamic environment.
• Be part of a supportive and collaborative team.

EEO Statement

M&R Enterprises of Brevard, Inc. and Affiliates provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics

We are proud to be a Drug-free and Equal Employment Opportunity Employer!

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Customer service: 3 years (Preferred)

Ability to Commute:

• Cocoa, FL 32926 (Required)

Ability to Relocate:

• Cocoa, FL 32926: Relocate before starting work (Preferred)

Work Location: In person