Archives Assistant

JOB TITLE: Archives Assistant

DEPARTMENT: The Library

DIVISION: Academic Affairs

SUPERVISOR: Archivist and Digital Collections Manager

PAYRATE: $10.25

PURPOSE OF THE JOB

The Archives Assistant makes archival resources accessible and discoverable for patrons by processing archival resources, preparing archival resources for digitization, and providing reference services for Archives & Special Collections patrons.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Arrange and describe archival resources and prepare finding aids for Archives & Special Collections holdings (50%)
• Select and arrange archival resources for digitization, create descriptive metadata, and digitize archival materials (25%)
• Provide reference services for patrons examining resources in Archives & Special Collections holdings (20%)
• Other duties as assigned by the Archivist and Digital Collections Manager (5%)

OTHER DUTIES & REPONSIBILITIES

• Re-shelve Archives & Special Collections holdings
• Provide duplication services for patrons
• Monitor Archives & Special Collections’ storage, reference, and exhibit spaces to ensure security protocols and environmental conditions are maintained for the preservation of archival holdings
• Enter and track data on processing and digitization projects, environmental conditions, and reference services

WORKING CONDITIONS AND ENVIRONMENT

• The work load is 29 hours per week.
• $10.25/hr
• College at Southeastern and SEBTS students are eligible for a 20% tuition reimbursement
• Hours are primarily between 8:00 AM and 5:00 PM on Monday-Thursday and 8:00 AM and 4:00 PM on Friday but may include other times as needed by the supervisor or preferred by the employee

KNOWLEDGE AND SKILLS

• Required
  • Service-oriented personality and desire to help connect researchers with resources
  • Ability to work on long-term projects with minimal supervision
  • Ability to think analytically and summarize historical and theological information expediently and accurately
  • Strong written and verbal communication skills
  • Strong research and organization skills
• Preferred
  • Bachelor’s degree or significant coursework in history or a related field that developed the candidate’s research skills and familiarity with subjects documented in Archives & Special Collections holdings
  • Strong computer and technology skills

EXTENT OF PUBLIC CONTACT

• Regular contact with library patrons, including researchers from SEBTS, as well as those from the broader research community (genealogists, church historians, PhD candidates, scholars, etc.)

PHYSICAL DEMANDS

• Ability to climb stairs and retrieve materials in crowded storage environments
• Ability to lift boxes weighing up to 50 pounds
• Ability to work with materials that may contain allergens, dust, mildew, or inactive mold when provided with proper safety equipment (masks, gloves, etc.)