Salary Job Openings

Director, Program Management Oversight

Southern California Regional Rail Authority
California, CA Full Time
POSTED ON 4/14/2024
PURPOSE OF POSITION
The Director, Program Management Oversight will provide leadership, oversight, training, and reporting on capital programs, including schedule, budget, and general project management activities to ensure coordination with departments across the agency and successful delivery of SCRRA’s capital projects.  This individual will also be responsible for developing and implementing a Project Management Information System across the agency. 
 
TO APPLY: This is a continuous recruitment with the first review of applications beginning December 6, 2023. Interested applicants are encouraged to apply immediately.
 
DISTINGUISHING CHARACTERISTICS
This job description is not part of a job series
 
SUPERVISION EXERCISED AND RECEIVED
  • Receive general oversight from Executive level roles
  • Responsible for managing and monitoring work performance of a division or department
The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities.
  • Provide leadership to the Program Management Oversight and Business Administration Departments within the Program Delivery Group; 
  • Develop, implement, and maintain an integrated Project Management Information System, tracking all of SCRRA’s capital projects; 
  • In partnership with individual Project Managers, develops and tracks Project Management Plans, budgets, schedules, and work progress of capital projects in accordance with funding source requirements;
  • Prepare monthly reports and present information to Executives and the Board of Directors of capital projects’ status;
  • Ensure implementation of SCRRA policies, procedures, and plans regarding the cost and schedule management activities and contract administration for capital projects;
  • Assists in identifying and developing process improvements for SCRRA to more efficiently and effectively deliver capital projects;
  • Provide training to SCRRA Project Managers on relevant project management policies, procedures, and best practices; 
  • Participate in preparation and review of Engineering, Construction, Maintenance-of-Way, and Rehabilitation authorizations;
  • Participate in review, analysis and implementation of project design and construction budgets, schedules and costs to ensure conformance with authorized scope, cost and schedule requirements;
  • Direct, manage, monitor and evaluate work and activities of assigned staff, including establishment and tracking of organizational goals;
  • Direct staff and consultants to ensure compliance and consistency with SCRRA objectives; 
  • Identify and recommend creative solutions/possibilities to cost and schedule related problems which arise during project execution;
  • Ensure accuracy and quality of project cost and schedule baseline plans as well as updates to current cost and schedule plans; and compliance with state, federal requirements and regulations in accordance with specific funding requirements; Oversee and manage work of staff/consultants to include cost forecasting, status reporting, schedule updates, risk analysis, and quality assurance;
  • Evaluate contract change orders and amendments for impact on schedule and budget;
  • Provide interface support for internal departments and external agencies;
  • Prepare studies, research and analyses of special ad-hoc reports;
  • Develop and maintain integrated program master schedule;
  • Create positive business relationships with internal and external customers to facilitate exchange of data on key growth issues;
  • Perform other related duties as assigned.
Education and Experience
  • Bachelor’s degree in Engineering, Construction Management, Business Management or a related field.
  • A minimum of ten (10) years of work experience in program management oversight including cost/ scheduling development, project control utilizing an automated project management system for large capital projects.
  • A minimum of five (5) years of experience in a supervising and monitoring the work of subordinate staff or project managers, including monitoring and evaluating staff.
  • Experience in developing and implementing a program wide project controls system.
  • A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications.  Advanced relevant coursework may also substitute for a portion of required experience. 
  • Valid Class “C” California driver’s license with a satisfactory driving record of no more than 3 moving violations and no DUI’s within the last 3 years.
 Preferred Qualifications
  • Master’s degree
  • Project Management Professional Certification 

Knowledge, Skills, and Abilities
Knowledge of:
  • Project Control Software
  • Federal, state, and local laws, rules and regulations related to the railroad construction business and grant funded programs
  • Financial planning, Operations planning and Engineering analysis
  • Federal and state requirements for plan development and capital funding programs
  • Public procurement contracting processes
Skilled in:
  • Analyzing financial data, cost reports, and cost estimates
  • Develop and analyze project schedules and risk assessments
  • Organization and time management 
  • Verbal and written communication 
  • Oral presentations and training
  • Technical writing, communication, and analysis review
  • Team building and conflict resolution
Ability to:
  • Lead efforts supporting the requirements of various funding agencies and grantors, including triennial audits, financial audits, and periodic grants audits
  • Mediate, negotiate and exercise sound judgment 
  • Manage staff and contracted consultants
  • Articulate strategies that incorporate a balance among operational analysis, capacity analysis, service effectiveness and efficiency, financial analysis and market research
  • Build active working relationship with funding agencies
 
PHYSICAL REQUIREMENTS
  • Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations 
  • Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery 
  • Transport equipment or boxes up to 25lbs 
  • Exchange ideas by means of communication 
  • Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks  
  • Hear and perceive the nature of sounds when working on or near railroad tracks 
  • Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations 
 
Working Conditions
Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85 decibels, such as heavy trucks, construction, etc.)
 
Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.Selection Process:
 
Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview.  Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas.  Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA.
   
Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position.
   
In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
   
 The SCRRA is an Equal Opportunity Employer. EEO/ADA

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