Administrative Aide- Springfield, IL location

Description

This position provides administrative assistance to the Director of the Office of Community Engagement and Director of the Institute for Rural Health, who serve the Office of the President for Southern Illinois University and routinely represent the Vice President in dealing with the campuses and with external agencies and individuals. In support of the Director of the Office of Community Engagement and the Director of the Institute for Rural Health, the incumbent interacts with personnel from the constituent universities, external agencies, and serves as liaison on their behalf with the Vice President’s Office internal staff.

Examples of Duties

The following information is intended to be representative of the work performed by the incumbent in this position and is not all-inclusive. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related, or a logical extension of position responsibilities.

Demonstrates, by actions, commitment to the mission and the behavioral standards of Southern Illinois University. Provides excellent service to both internal and external customers through collaboration and partnership; compassion and respect; integrity and accountability; diversity and inclusion; as well as continuous learning and improvement.

• Provides administrative assistance and office support to the Director of the Office of Community Engagement and the Director of the Institute for Rural Health.
• Performs the day to day operations of the two units, including receiving and relaying messages and maintaining the calendars for principals.
• Manage departmental files, ensuring the retention and recall access as needed.
• Assists in gathering information for the Director of the Office of Community Engagement and Director for the Institute for Rural Health; drafts agendas for meetings, transcribes minutes; coordinate and dissemination of materials.
• Drafts routine correspondence for review by Director; edits correspondence composed by the Director and completes final copy.
• Arranges meetings for both Directors, on and off campus and assists in preparation for meetings.
• Maintains an overview of unit responsibilities, activities and deadlines.
• Act as liaison between the Office of Community Engagement and/or Institute for Rural Health and administration of other University departments as well as external agencies.
• Makes travel arrangements and completes travel vouchers for reimbursement for travel expenses.
• Manages university P-Card, as cardholder and maintains documentation for each purchase as required.

Qualifications

• High school graduation or equivalent
• Any one or any combination totaling five (5) years (60 months) from the following categories:
  • college course work in business, finance, accounting or a related field:
    • 60 semester hours or an Associate's degree equals one (1) year (12 months)
    • 90 semester hours equals two (2) years (24 months)
    • 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
    • Master's degree or higher equals four (4) years (48 months)
  • progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles

Supplemental Information

SIU Carbondale, member of the SIU System, is an anti-racist community that opposes racism, discrimination and inequity in any form, and embraces diversity, inclusion, equity, and justice for all people.

SIU Carbondale is an Affirmative Action/Equal Opportunity Employer of individuals with disabilities and protected veterans that strives to enhance its ability to develop a diverse faculty and staff and to increase its potential to serve a diverse student population. All applications are welcomed and encouraged and will receive consideration.

University employees may be eligible for a variety of State of Illinois benefits. These benefits are administered through the Illinois Department of Central Management Service (CMS). These benefits include: Health Insurance plans (HMOs, OAPs, QCHP and CDHP), Dental Insurance, Vision Plan, Life Insurance, Accidental Death & Dismemberment (AD&D), Supplemental Long Term Disability (LTD), Flex Spending Accounts, MCAP and DCAP, and 457(b) Deferred Compensation Plan.

Eligible employees are required to participate in the State Universities Retirement System (SURS). SURS is the retirement administrator for employees in public higher education in the State of Illinois.

Other benefits available to eligible employees include: Generous paid time-off, 403(b) Supplemental Retirement Plans, Employee Assistance Program and a Tuition Waiver Program.