Document control specialist

The Document Control Specialist’s role is to collect, maintain, track, and distribute all documents necessary to ensure that all users have the latest revision of appropriate documentation during all phases of the design, fabrication, and installation process.

• Hours : 8am 5pm (MON-FRI with Saturdays as needed)
• Pay Range : $42,000 - $52,000

Duties and Responsibilities

• Manage the flow of documentation within the organization and oversee document lifecycle from inception to archival.
• Develops and maintains a comprehensive filing system and computer database for all documents to be retained in the document control center.
• Daily interaction with design team, shop fabrication team, on-site installation team and project management to ensure all document control requirements are met.
• Timely distribution of latest revision documentation to all appropriate users to ensure that obsolete documentation is removed from distribution.
• Perform administrative duties to generate documents as necessary.
• Review and update document control workflow documents.
• Contribute to the development of department policies including documentation, storage, and organization policies.
• Ensure proper organization, distribution, and security of paper and electronic documents.
• Update progress trackers to reflect latest design and document status.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications / Experience / Skills and Attributes

Required :

• Degree holder in Architecture, Design or Engineering field, or comparable work experience.
• Minimum of 2 years’ experience in technical design, manufacturing, or engineering position.
• Proficiency in general computer and documentation processes.
• Possessing high attention to detail and being very well organized.
• Strong interpersonal and personal skills including an ability to adapt to constant change or sense of urgency and ability to multitask while communicating and prioritizing effectively.

Preferred :

• Experience in an engineering, construction, or technical office acting in a Document Control position.
• Familiarity with Bluebeam and Procore software.
• Ability to understand general design drawings.

Additional information :

Employment type : Full-time

Last updated : 2023-12-08