Executive Secretary / Administrative Assistant

Southwestern Community Action Council is a private non-profit agency whose mission is to facilitate the social and economic well-being of low-income families in Cabell, Lincoln, Mason, and Wayne counties in West Virginia. We are a leader in the development and provision of a variety of community programs and services provided by qualified, highly trained, client focused staff. Our programs include Early Head Start / Head Start, Mason County Homeless Services, Community Services Block Grant, Weatherization Assistance, Case Management / Homemaker Services, Senior Community Services (Mature Worker), Utility Assistance, and Veteran Supportive Services.

We currently have an opening for an Executive Assistant for our Community Services Block Grant program in Huntington, WV to join our team and achieve great things together.

Qualifications

• Associate degree in business or related field required (Bachelors in Business preferred).
• Proficiency with typing, filing, and knowledge of general office equipment is required.
• Must be proficient in Microsoft Word and Excel.
• Must have current valid driver’s license with good standing driving record.
• Must pass a drug screen and criminal background check.

Position Details (This is a sampling of duties/responsibilities of this position)

• Provides administrative and clerical support to the Chief Executive Officer and others as directed by the Chief Executive Officer.
• Prepares letters, memos, general correspondence, presentations and spreadsheets and organizes and maintains files.
• Provides general administrative support including answering phones, maintaining office supplies and equipment and overseeing office cleaning and maintenance.
• Hold or be willing to obtain West Virginia Notary.
• Obtain signatures and notarizations for grants and other documentation as needed.
• Provides administrative assistance and support for Board of Directors and attends all Board and Committee meetings, takes minutes, transcribes and distributes board packets prior to all regularly scheduled Board meetings.
• Conducts Board and Committee communication as needed.
• Maintains and updates the Board manual for distribution to new Board members.
• Orients new members to the Board of Directors.
• Uses discretion, sound judgement, tact and diplomacy in all communication (both written and oral).
• Prioritizes and screens mail and meeting requests and calls for the Chief Executive Officer daily along with various assignments.
• Schedules travel arrangements for CEO, CFO and Human Resource Director.
• Works independently and as part of a team on special ongoing projects and acts as a project manager for certain assignments.
• Prioritizes and multi-tasks various assignments with minimal supervision.
• Maintains confidentiality of assignments, privileged information, client data and contracts.
• Available for local and overnight travel.
• Perform other duties as assigned or necessary to maintain the efficiency of the organization.
• Carries out duties and responsibilities with limited supervision and takes initiative when necessary.
• Makes decisions and establishes work priorities based on needs of executive offices within the scope of agency policy and procedures.

Benefits

Paid Time Off, Paid Holidays, Paid Life Insurance, 401(k) Retirement Plan, Health, Dental & Vision Coverage options.

Application Process

Interested Applicants should submit an agency application by applying online at www.scacwv.org or calling 304-525-5151 for an application. EOE

Job Type: Full-time

Pay: From $15.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Associate (Required)

Experience:

• Office Equipment: 1 year (Preferred)
• Executive administrative support: 1 year (Preferred)
• Microsoft Office: 1 year (Required)

License/Certification:

• Driver's License (Required)
• Certified Notary Public (Preferred)

Ability to Relocate:

• Huntington, WV 25701: Relocate before starting work (Required)

Work Location: In person