Administrative Coordinator

JOB TITLE: Administrative Coordinator

DEPARTMENT: Development

REPORTS TO: Director of Donor and Government Relations

SALARY RANGE: $50,000 - $60,000

STATUS: Full-time exempt, comprehensive benefits package: Fully paid healthcare, dental, and vision. 10 days of vacation (prorated) and 15 days sick time (prorated), and 10 paid holidays. 401k with match up to 4% and fully paid short term, long term, and life insurance.

Special Olympics Oregon provides year-round sports training and athletic competition in a variety of Olympic-type sports for children, youth, and adults living with intellectual disabilities, giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy, and participate in a sharing of gifts, skills and friendship with their families, other Special Olympics athletes, and the community.

POSITION SUMMARY/OBJECTIVE

We are seeking a detail-oriented and organized individual to join our team as an Administrative and Data Management Coordinator. In this role, you will be responsible for a variety of tasks related to data entry, donation processing, database management and administrative duties. The ideal candidate will have strong organizational skills, a keen eye for accuracy, and the ability to handle multiple tasks efficiently.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Data Entry: Enter donation information into our database accurately and efficiently from a number of different sources.
• Donation Processing: Manage the process of processing donations, ensuring all transactions are recorded correctly and promptly.
• Reconciliation: Reconcile donation records with financial statements to ensure accuracy and completeness.
• Database (Salesforce) Work and Organization: Utilize Salesforce to maintain and organize donor information. This includes tasks such as merging accounts and eliminating duplicates to ensure data integrity.
• Database work (Classy), being admin for the program and assist multiple users and peer to peer fundraising.
• In-kind Donation program management.
• Administrative Duties: Perform administrative tasks (monitoring multiple inboxes, sending messaging to different volunteers/athletes/employees, etc.) as needed to support the organization's operations.

SKILLS, ABILITIES & KNOWLEDGE:

• Competence in data entry and database management, preferably with experience using Salesforce (other databases include Constant Contact, Monday.com and Classy).
• Strong attention to detail and accuracy.
• Flexibility and adaptability.
• Excellent organizational and time management skills.
• Ability to handle sensitive information with confidentiality.
• Strong verbal and written communication skills.
• Previous experience in administrative support roles is a plus.

ADDITIONAL TRAITS AND ATTRIBUTES:

• Aptitude for taking on challenges and situations with positive energy, sound judgment, and utmost integrity.
• Must be able to prioritize, multi-task, and operate in a fast-paced environment.
• Joyful team player and collaborator.

WORKING CONDITIONS & PHYSICAL DEMANDS

• Fast paced, with significant people interaction.
• Though a car is not a requirement for this position, there may be occasional travel throughout the state of Oregon, which can involve carpooling with co-workers
• May be required to work some evenings and weekends throughout the year.
• Must pass pre-employment screening.

WORK ENVIRONMENT

This position operates on a hybrid model in a professional office environment in Beaverton, OR. Typical work hours are Monday – Friday from 9:00 AM – 5:00 PM, with flexibility in hours as approved by managers. In addition to working office hours, staff are required to work events that are in their scope as well as assist at events out of their scope as needed – with most events falling on weekends or evenings. Office attire is typically casual, but more formal business attire may be needed for meetings.

EEO STATEMENT

Special Olympics Oregon is an equal employment opportunity organization.  This job description serves as a general overview of the responsibilities and qualifications required for an Administrative Coordinator at Special Olympics Oregon.

DIVERSITY STATEMENT

Diversity, Equity, Inclusion, and Accessibility are at the heart of all that we do at Special Olympics Oregon as we strive to promote unity and create a community where everyone belongs.

We value, celebrate, and support all differences, backgrounds, abilities, and viewpoints. We believe that a focus on greater diversity and inclusion will enrich our organization and our world.

TO APPLY: Please submit a cover letter and resume to development@soor.org by 6pm Monday, May 20th.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: Hybrid remote in Beaverton, OR 97008